Senior Executive Assistant

Duties and Responsibilities

The successful candidate will provide high-level operational and coordination support to the Directorate of Earth Observation Programmes (D/EOP), contributing to the effective execution of Directorate, Programme and Project activities. The role requires the ability to operate within a complex ESA environment, supporting stakeholder engagement, information management, governance activities and Directorate-level initiatives while ensuring efficient coordination across multiple organisational interfaces.

Key responsibilities include:

• Support the planning and coordination of Directorate, Programme and Project activities.


• Coordinate reviews, meetings, conferences and stakeholder engagement activities across D/EOP.


• Prepare briefing material, reports, presentations and management documentation.


• Support action tracking, information management and internal coordination processes.


• Maintain and enhance collaborative platforms and communication tools supporting Directorate activities.


• Liaise with ESA personnel, programme teams, industrial partners and external stakeholders.


• Contribute to the continuous improvement of administrative, coordination and information management processes.


• Support ad-hoc Directorate-level initiatives and management activities as required

Skills and Attributes (minimum requirements)

• Demonstrated ability to operate effectively within a critical international environment, supporting Directorate, Programme and Project activities through stakeholder coordination, information management and governance support.


• Excellent organisational and communication skills, with proven experience liaising with Technical Officers, Project Teams and industrial partners.


• Strong reporting and documentation capabilities, including the preparation of management-level material.


• Advanced proficiency in Microsoft 365, Teams, SharePoint and collaborative platforms.


• Ability to manage multiple priorities and organisational interfaces with a high degree of autonomy, professionalism and discretion.


• Fluency in English, both written and spoken, is mandatory.

Knowledge and Experience (minimum requirements)

• Bachelor's Degree or equivalent qualification with a minimum of 10 years of relevant professional experience acquired within ESA supporting Earth Observation programmes and Directorate-level activities.


• Demonstrated experience operating within complex ESA programme environments, with proven knowledge of ESA governance, review cycles, organisational interfaces and information management processes.


• Experience supporting programme coordination, stakeholder engagement, records management and compliance-driven activities, together with a strong understanding of ESA documentation repositories and collaborative platforms, is required.

Other Skills/Knowledge and Experience

• In-depth knowledge of the ESA Earth Observation environment and D/EOP organisational landscape.


• Knowledge of ESA information management and collaboration tools, including ECLIPSE, DCCM and SharePoint.


• Experience contributing to governance support activities, review campaigns, process optimisation and digitalisation initiatives.


• Familiarity with cross-organisational coordination within ESA programme environments.


• Knowledge of another ESA Member State language is considered an asset.    

What We Offer

• National Collective Labor Agreement (CCNL Commercio)


• Permanent employment contract


• Salary range: from 30k


• 13th and 14th monthly salary payments


• Health insurance coverage, also extended to family members


• Life insurance


• Company-sponsored training programs

The Company reserves the right to evaluate the appropriate job level and compensation package based on objective criteria emerging during the selection process, in line with the candidate’s seniority and the role requirements, and in compliance with principles of fairness, transparency, and equal opportunity as set out by applicable law.