Personal Assistant to Group CFO

Duties & Responsibilities:      Full-time position

Administrative Support:

•    Coordinate/manage/ schedule meetings, conferences, appointments and events. Ensure logistics are organized effectively

•    Able to juggle competing priorities, constantly adapt to change and thrive in fast-paced, high-pressure environment

•    Prepare correspondence, reports, presentations, and meeting materials as requested

•    Screen and handle incoming calls, emails, and correspondence

•    Maintain accurate records, files, and documentation

Diary and Travel Management

•    Organize domestic and international travel arrangements and visas

•    Book flights, accommodation, transportation and itineraries

•    Prepare travel schedules and supporting documentation

•    Monitor travel expenses and process expense claims

Communication and Coordination

•    Act as the primary point of contact between the Executive and internal or external stakeholders

•    Liaise with partners and colleagues on behalf of the Executive

•    Follow up on action items and ensure deadlines are met

•    Coordinate and support special projects as required.

Office/Operational Support

•    Monitor office supplies and coordinate procurement when necessary

•    Assist with budget tracking and expense management (three budgets)

•    Support the implementation of administrative processes/procedures

•    Perform general administrative duties to support business operations

Education : post-secondary or bachelor's level preferred

Skills & Specifications :   

•    Trustworthy and discreet

•    Ability to work independently and maintain confidentiality

•    Maintain strict confidentiality regarding company and personal matters. Handle sensitive and confidential information with the highest level of discretion

•    Ability to prioritize tasks and work under pressure

•    Excellent organizational and time-management skills, strong multi-tasking capability

•    Comfortable working in collaborative, flexible fast changing environment

•    Able to manage intrusive requests and people, ...

•    Proactive and self-motivated

•    High level of attention to detail and accuracy

•    Strong written and verbal communication skills

•    Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).

•    Professional demeanor and interpersonal skills

•    Service-oriented mindset

Work experience requirements :    

•    Proven experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role.

•    Experience supporting senior Executives

•    Good knowledge of office management systems and administrative procedures

Languages :     

•    English: General professional proficiency

•    Other languages would be a plus