Administrative Assistant

Student Recruitment and Promotion

• Support recruitment efforts for youth and young adults
• Design promotional posters, manage social media campaigns, and maintain the S&I website

Learning Support

• Edit and update content on online Seminary and Institute learning platforms
• Provide training and technical support for students and teachers on online platforms
• Develop educational activities to support seminary teachers
• Assist with translation of training materials for teachers and leaders

Office Management and Administration

• Maintain accurate attendance records, calendars, and detailed reports
• Provide administrative support for meetings, trainings, and travel arrangements
• Maintain financial records and reports, assist with reimbursement processes
• Support Seminary and Institute class setup

Stakeholder Services

• Respond professionally and confidentially to inquiries from teachers, students, parents, and Church leaders
• Ensure smooth office operations through effective supply and equipment management

Essential Qualifications

• High school diploma or above
• A minimum of two years of administrative experience is required
• Fluent in English and Malay(written and verbal)

Personal Qualities

• Service-oriented: Humble, professional, willing to go the extra mile
• Trustworthy: Mature, loyal, and able to maintain confidentiality
• Quick learner: Adaptable to new technologies, changing workflow, and shifting priorities
• Self-motivated: Able to work independently or collaboratively as part of a team
• Detail-oriented: Punctual, organized, committed to meeting deadlines

Professional Skills

• Strong communicator: Able to interact respectfully and effectively with diverse stakeholders
• Tech-savvy: Proficient in Microsoft Office and Zoom, able to learn Church-specific software and new technologies
• Analytically skilled: Able to handle data, reports, and problem-solving tasks