Assistant, Nursing Administration

Job Description

1.Monitor meetings held by the Nursing services and other related services
2.Collect all the details of nursing strategic plan, implementation and activities, issues, and others
3.Maintain the filing system for easy access
4.Check with PR & Marketing on internal events and report accordingly.
5.Distribute the internal memo to Consultant, Deputy Chief Nursing Officer, and Unit Manager.
6.Support the Chief Nursing Officer to prepare the Management Committee Report, Board of Director Report, KPJ Nursing Report and Hospital Monthly Report.
7.Maintain office equipment in proper order and cleanliness
8.Dispatching: Memo, forms etc. to relevant services
9.Performs overall administration duties and any other job-related duties not specified in this job description when assigned by immediate supervisor.

HUMAN RESOURCE AND DEVELOPMENT
1.Takes personal responsibility for own professional development and keep up to date with professional change and growth by maintaining mandatory learning hours.
2.Maintain the record of personal leave and training attended.

POLICIES AND PROCEDURES
1.Adheres to the hospital policies and procedure and hospital code of conduct.
2.Maintain confidentiality of staff personal, patient’s personal and medical history.

FACILITIES AND EQUIPMENT
1.Maintains proper storage of office equipment / stationaries assigned in the unit.
2.Maintains adequate supply of office stock
3.Keeps accurate records of office equipment and stationaries

SAFETY AND QUALITY IMPROVEMENT ACTIVTIES
1.Participates in 5S activities and comply with the specified requirements

2.Practices Standard People Practice (SPP) at all times.
3.Complies with any instruction or measure on occupational safety and health.
4. Participates actively and encourages compliance to all policies and Procedures of ISO9001: 2008, ISO 14001, OHSAS 18001, ISO 14001:2004, Malaysian Hospital Accreditation Standards, Joint Commission International Accreditation Standards, PSG and NNA

Job Requirement

Sijil Pelajaran Malaysia and above.