Executive Assistant

1. Deliver comprehensive daily administrative support to the ED cum Group CFO to uphold seamless and efficient office operations.
   
2. Proactively monitor, track, and engage with Heads of Departments to enforce strict adherence to report submission deadlines and document requirements.
   
3. Draft, proofread, and manage all routine correspondence across both electronic and handwritten formats; prepare concise summaries and drive all necessary follow -up actions to resolution.
   
4. Administer the Document Management System by safeguarding, organizing, and maintaining both digital and physical agreements, ensuring systematic filing and expedited retrieval at all times.
   
5. Oversee office procurement functions, including inventory monitoring and timely processing of purchase requisitions to guarantee uninterrupted supply availability.
   
6. Collaborate with cross -functional teams to orchestrate meetings, events, and administrative activities, ensuring meticulous planning and flawless execution.
   
7. Lead and execute special assignments and strategic projects as directed by the ED cum Group CFO, delivering results within stipulated timelines.
   
8. Undertake any additional duties as assigned, responding with flexibility and efficiency to evolving operational needs.
   

Requirements

• Bachelor's Degree in Secretarial Studies ,Business Administration, Office Management,
  
• Human Resources or a related discipline.
  
• At least 3 to 5 years' experience in PA, secretarial, administrative, office support role.
  
• Good organisational and time management skills.
  
• Ability to coordinate multiple tasks and meet deadlines.
  
• Proficiency in speaking, reading, and writing Mandarin is required.
  
• Experience coordinating meetings, preparing minutes and following up on action items.
  
• Strong problem -solving and follow -up skills.