Executive, Procurement

ABOUT US

As Southeast Asia’s #1 integrated logistics provider, Teleport is all about making logistics fast, affordable and reliable. 

Our mission? To move things across Southeast Asia better than anyone else. We’re focused on making next-day delivery a reality for all.

#TeamTeleport is guided by our values: Move with urgency — because time is crucial; Aim to pioneer — constantly innovating to stay ahead; Do it with intent — delivering with purpose and precision; and Keep it real — maintaining authenticity and transparency in all we do.

Learn more about Teleport here: https://www.teleport.it/

A DAY IN LIFE

As a start up, you can expect your days to be pretty varied. Multitasking is normal, and sometimes, your skills or natural talents will be leveraged to support other business priorities. That said, the bulk of your working hours should involve you having to:

1. Procurement Operations

• Manage the end-to-end Purchase Requisition (PR) to Purchase Order (PO) process in accordance with Procurement SOPs and service level agreements (SLAs).
• Review Purchase Requisitions for completeness, supporting documentation, budget availability, and policy compliance.
• Create and issue Purchase Orders accurately and within agreed turnaround times.
• Monitor outstanding PRs, POs, Goods Receiving Notes (GRNs), and Services Receiving Notes (SRNs), and proactively follow up with stakeholders to ensure timely completion.
• Support urgent procurement requests while maintaining governance and compliance requirements.

2. Supplier Management

• Manage supplier onboarding, registration, and supplier master data within the procurement system.
• Process Supplier Site creation and Spend Authorization requests.
• Coordinate with suppliers and internal stakeholders to ensure timely submission of required registration documents.
• Maintain accurate supplier records and data integrity within Oracle Procurement.

3. Procurement Systems & Administration

• Administer Oracle Fusion Procurement workflows and related procurement systems.
• Raise and track system enhancement requests (ISR), including user access, approval workflow updates, reporting requests, and system issue resolution.
• Maintain Procurement dashboards, operational records, and Notion documentation.
• Support continuous improvement initiatives and system enhancements to improve procurement efficiency.

4. Budget & Financial Administration

• Process Budget Reclassification and Budget Top-up requests.
• Verify supporting documentation before submission for approval.
• Liaise with Finance to ensure budget availability prior to procurement processing.

5. Contract Administration

• Maintain Contract Purchase Agreement (CPA) records and procurement contract repository.
• Update contract trackers and monitor contract expiry and renewal timelines.
• Ensure procurement contracts are properly filed and maintained for audit and governance purposes.

6. Reporting & Compliance

• Prepare and distribute operational procurement reports, including: Daily PR Pending Approval Report Daily PR Pending PO Report Daily GRN/SRN Outstanding Report Monthly Procurement Non-Compliance Report Procurement dashboards and KPI reports
• Ensure procurement data accuracy, completeness, and timely reporting.
• Monitor compliance with Procurement SOPs, approval limits, and governance requirements.

7. Stakeholder Management

• Serve as the primary contact for procurement operational enquiries.
• Provide guidance and support to internal stakeholders on procurement processes, policies, and system usage.
• Build collaborative working relationships with Business Units, Finance, Legal, Shared Services, and suppliers.

8. Continuous Improvement

• Identify opportunities to streamline procurement processes and improve operational efficiency.
• Support procurement digitalisation, automation, and process improvement initiatives.
• Recommend enhancements to procurement controls, reporting, and system utilisation.

9. Other Responsibilities

• Ensure all procurement activities comply with Teleport Procurement SOPs, approval matrix, and governance requirements.
• Perform procurement transactions using Oracle Fusion or other designated procurement systems.
• Complete assigned tasks within agreed SLAs.
• Perform any other duties assigned by the Reporting Manager or Head of Procurement.

• Education
• Bachelor's Degree in Business Administration, Procurement, Supply Chain Management, Logistics, Finance, Accounting, or a related discipline.
• Experience
• Minimum 1–2 years of experience in Procurement Operations, Purchasing, Supply Chain, Shared Services, or Finance Operations.
• Experience using ERP procurement systems such as Oracle Fusion, SAP, Coupa, or Ariba is preferred.
• Experience in the airline, logistics, aviation, or e-commerce industry is an advantage.
• Technical Skills
• Oracle Fusion Procurement or equivalent ERP system
• Microsoft Excel (Advanced), including Pivot Tables, XLOOKUP/VLOOKUP
• Google Workspace
• Procurement reporting and dashboard management
• Data analysis and reporting
• Language Requirements
• Excellent verbal and written communication skills in English.
• Proficiency in Bahasa Malaysia, Mandarin, Thai, or Bahasa Indonesia is an added advantage

At Teleport, we’re all about creating a diverse and inclusive team where everyone feels valued. We believe that different perspectives make us stronger and help us do logistics better across Southeast Asia. We welcome people from all walks of life and celebrate what makes each of us unique. If you’re passionate about making a difference, we’d love to hear from you!