Executive Secretary

Industry: IT Industry 

Location: Melaka

Working Hours: Monday to Friday (8.30am - 5.30pm) 

Responsibilities:

• Support senior leadership in coordinating organizational strategies, plans, and key initiatives
• Act as a central liaison between internal departments, committees, and external stakeholders
• Monitor progress of key projects and follow up on action items to ensure timely
  execution
• Oversee and ensure proper management of meetings, including Annual General Meetings (AGM), council/committee meetings, and special sessions
• Ensure compliance with organizational constitution, policies, and governance
  practices
• Provide secretariat support to leadership in policy implementation and decision tracking
• Coordinate meeting schedules, prepare agendas, and ensure readiness of
  meeting materials
• Oversee preparation and accuracy of minutes, reports, and official documents
• Maintain proper documentation, records, and filing systems
• Provide direct administrative support to senior leadership (e.g., calendar management, travel arrangements, correspondence)
• Ensure smooth day-to-day administrative operations of the secretariat office
• Draft official letters, reports, and announcements in a timely and professional manner

Requirements: 

• Bachelor's Degree in Business Administration, Management, Public Administration, Public Relations, or related field
• Minimum 2 years of experience in secretariat, executive support, or administrative roles
• Experience in corporate, non-profit organizations, associations, or governance related environments is an advantage
• Strong organizational and coordination skills
• Excellent written and verbal communication skills (English; Mandarin is an
  advantage)
• High level of integrity, discretion, and professionalism
• Ability to manage multiple tasks and work under pressure
• Strong attention to detail and follow-through
  

Interested candidate kindly apply online or send your resume at [email protected] 

Only shortlisted candidate will be notified.