Executive, Tender

GENERAL DESCRIPTION

To support the Medical Division in government tenders as a Product Specialist while managing all medical products are compliant, properly registered, and technically ready for participation in government procurement processes.

JOB DESCRIPTION

Key Responsibilities

• Support medical government tender operations (documentation preparation, submission coordination, compliance adherence)
• Coordinate product onboarding, pricing, quotations, and documentation required for MedKad-related transactions.
• Prepare and compile tender documents including technical specifications, forms, and supporting documentation
• Ensure completeness, accuracy, and compliance of all tender submission requirements
• Ensure all medical devices are registered and compliant with Medical Device Authority (MDA) requirements
• Liaise with principals for product registration documents, technical files, and compliance requirements
• Maintain regulatory documentation including certificates, licenses, and approvals
• Track validity and renewal of regulatory documentation
• Support onboarding of new medical products and ensure regulatory readiness for tender participation
• Assist in product positioning and technical documentation for tender submissions
• Work closely with Medical Lead and Tender Team to ensure alignment between regulatory and tender requirements
• Maintain proper filing and documentation for both tender and regulatory records

Other Responsibilities:

• To participate actively in any other new service that is introduced by the organization.
• Comply with Company Policies, Health and Safety Policies.
• Ensure conformance to all policies and procedures of ISO 9001:2015, ISO 14001:2015, OHSAS 18001:2015, GDPMD & ISO 13485:2015.
• Ensure adherence to KPJ’s Core Value at all times.
• Ensure adherence to related legal requirement.
• Ensure compliance with Medical Device Authority (MDA) and related regulatory requirements.
• Provide processes that support healthcare stakeholders in accordance with regulatory and compliance standards.

JOB REQUIREMENT

Education: Bachelor’s Degree in Biomedical Science, Pharmacy, Regulatory Affairs, or related field. Experience or certification in Regulatory Affairs (MDA) is an added advantage.

Professional Qualification

Knowledge and Experiences: Minimum 2–4 years of experience in medical devices, regulatory affairs, or healthcare-related field, with exposure to government tender processes.

Skills & Competencies:

Special skills required

• Strong understanding of medical device regulations (MDA requirements)
• Knowledge of product registration and regulatory documentation
• Ability to manage compliance requirements
• Strong documentation and coordination skills
• Ability to liaise with principals and regulatory bodies
  

Personal attributes

• High level of integrity and accountability
• Strong attention to detail and compliance mindset
• Good communication and coordination skills
• Ability to manage multiple tasks and deadlines
• Willingness to learn and adapt to regulatory requirements