Junior Personal Assistant

1. Provide day -to -day executive support, ensuring smooth coordination of schedules, meetings, and priorities.
   
2. Proactively screen and vet documents, reports, and communications before escalation to the C -suite.
   
3. Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders.
   
4. Organize and prepare presentations, and reports for decision -making.
   
5. Manage meeting arrangements, track action items, and ensure timely follow -ups.
   
6. Coordinate communication between the C -suite and internal/external stakeholders professionally.
   
7. Handle sensitive information with a high level of confidentiality and professionalism.
   
8. Anticipate executive needs and provide administrative support beyond assigned tasks.
   
9. Support special projects and corporate initiatives as required.
   

Requirements

• Bachelor’s degree in Business Administration, Communications, or related field (or equivalent work experience).
  
• 1–3 years of administrative support experience, ideally in a corporate environment.
  
• Previous exposure to supporting senior management is a strong plus.
  
• Able to manage shifting priorities and tight deadlines and strong in emotional intelligence.
  
• Strong written and verbal English and Bahasa Melayu. Proficient in Mandarin is an added advantage.
  
• Tech proficiency: Microsoft Office (Outlook, Word, Excel, PowerPoint), calendar tools and video conferencing (Zoom, Teams)
  
• Proactive, resourceful, detail -oriented and calm under pressure.
  
• Proven ability to handle confidential information