Maintenance Project Manager

Overview

As a Customer Service Manager, you will be responsible for managing post-implementation support and maintenance activities for IT systems and applications. You will work closely with support teams, cross-functional teams, external vendors, and customers to ensure the smooth operation, maintenance, and continuous improvement of systems after go-live. The role requires strong coordination, stakeholder management, and problem-solving skills to deliver quality service and customer satisfaction.

What You Will Be Doing

• Coordinate and manage Change Requests (CRs), including scope confirmation, effort estimation, prioritization, and implementation planning.


• Track maintenance activities, project timelines, and deliverables to ensure timely completion of support and enhancement initiatives.


• Maintain and update project and support documentation, including CR plans, Customer Issued (CI) / System Defect hotfix arrangement, incident reports, status reports, and meeting minutes.


• Liaise with internal teams, external vendors, and customers to facilitate effective communication and issue resolution.


• Organize and facilitate maintenance-related meetings, including weekly operational meetings, monthly service review meetings, and ad-hoc discussions.


• Monitor service performance and follow up on incidents, defects, and enhancement requests to ensure timely resolution and customer satisfaction.


• Identify potential risks and issues proactively and coordinate mitigation actions with relevant stakeholders.


• Prepare service reports and provide regular updates on maintenance activities, project progress, and key issues.


• Support continuous improvement initiatives to enhance service quality and operational efficiency.


• Perform other ad-hoc duties and responsibilities as assigned.

What You Need to Succeed

• Bachelor's Degree in Information Technology, Computer Science, Business Administration, Project Management, or a related discipline.


• 1–3 years of experience in IT project coordination, service delivery, application maintenance, or customer service management.


• Experience supporting application and projects will be an advantage.


• Familiarity with project management methodologies such as Agile, Scrum, or Waterfall.


• Strong organizational and time management skills, with the ability to manage multiple priorities simultaneously.


• Excellent verbal and written communication skills, with the ability to engage effectively with technical and non-technical stakeholders.


• Strong stakeholder management skills and a customer-centric mindset.


• Proficiency in collaboration and project management tools such as Jira, Confluence, Microsoft Project, Trello, or similar platforms.


• Strong analytical and problem-solving skills with a proactive approach to identifying and resolving issues.


• Ability to work independently while collaborating effectively within cross-functional teams.


• Basic understanding of software development lifecycle (SDLC), system implementation, and application support processes is preferred.