Specification Writer (Commercial Projects)

Job Description – Specification Writer (Commercial Projects)

Location: Malaysia / KL

Role Overview

We are looking for a detail-oriented Specification Writer to support our commercial project team in preparing technical specifications and door hardware schedules.

This role plays a key part in enabling early project influence by translating design requirements into clear, compliant specifications that support project wins in Singapore’s commercial market.

Key Responsibilities

Specification & Documentation

• Prepare door hardware schedules and technical specifications based on project drawings


• Ensure alignment with Singapore building codes, fire safety, and project requirements


• Use internal tools / templates to produce clear and accurate specification documents

Project Support

• Support specification and project sales teams with tender documents and technical submissions


• Assist in responding to technical queries from consultants and contractors


• Work closely with internal teams (sales, product, operations) to ensure alignment

Learning & Product Knowledge

• Build knowledge of door hardware, smart locks, and access control solutions


• Learn how products are applied across different project types (commercial, hospitality, institutional)


• Understand construction drawings and door schedules

Data & Process Support

• Maintain records of specifications and projects in CRM or internal systems


• Track updates to specifications and ensure documents are kept current


• Support continuous improvement of templates and documentation standards

Requirements

Experience

• 0–3 years experience in construction, engineering, or technical documentation roles


• Fresh graduates with relevant background are welcome

Skills

• Basic understanding of construction drawings (architectural / door schedule)


• Detail-oriented with strong documentation and organisation skills


• Proficient in Microsoft Excel / Word

Attributes

• Willing to learn and build technical capability


• Structured thinker with strong attention to detail


• Good communication skills and team player

Qualifications

• Diploma / Degree in Engineering, Architecture, Building, or related field

What Success Looks Like

• Accurate, timely specifications delivered with minimal errors


• Strong support to specification and sales teams


• Increasing ability to handle projects independently over time

We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access. 

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.