Events Assistant

About You:

As FEMS’ Events Assistant, you are our go-to person for getting things done. You are passionate about international events and helping to make them a success, no matter the size. You are keen to gain experience in the non-profit sector and get your career off the ground in a growing organization. 

You love being part of all facets of the events management experience and making sure that nothing falls through the cracks. You support the planning and delivery of the events, keeping the attendee in mind at all times. You are comfortable learning new skills, growing your professional aptitude, and getting to grips with new software and systems on the job.

You thrive in international environments, and are able to understand and adapt to cultural differences among colleagues, partners, attendees, and stakeholders. With a keen eye for detail, and a hands-on problem-solving attitude, your role will support a small but enthusiastic team delivering events across Europe.

About FEMS:
The Federation of European Microbiological Societies (FEMS) is a dynamic, mission-driven, not-for-profit organization dedicated to advancing microbiology for the benefit of society. With a growing coalition of 55 Member Societies from 40 countries, FEMS plays a vital role in fostering scientific excellence, supporting the microbiology community, and promoting knowledge dissemination in areas like health, energy, food, materials, ecology, and the environment. As we continue to expand our reach and impact, we are seeking a talented and driven Events Assistant to join our team.

preparing for the FEMS MICRO Ljubljana 2027: Congress & Exhibition taking place 5-8 July 2027. This scientific conference will bring together around 2,000 microbiologists, innovators, and policy-makers from across Europe and beyond for 4 days in Slovenia. Under the theme Growing microbial futures, the Congress & Exhibition looks ahead to what comes next in microbiology, from turning ideas into impact to building partnerships, supporting careers, and creating opportunities that strengthen both the field, the people, and the organizations driving it forward. 

We are looking for a detail-oriented and proactive Events Assistant to support the planning and delivery of our events. This role focuses on attendee communication, registration management, logistics coordination, and onsite event support. You will be reporting to the Events Manager and working with a wider team of full-time staff, freelancers, event partners and stakeholders.

Key Responsibilities:

• Assist with the administration of the event registration system and maintain accurate attendee records


• Prepare and send event attendee communications such as confirmations, reminders, and visa support letters and respond to enquiries


• Work closely with colleagues across Events, Finance and Marketing & Communications, and other teams to support the successful planning and delivery of events


• Support travel, accommodation, and transportation arrangements for speakers, staff, and Board members


• Assist with event logistics, including supplier coordination and other operational requirements


• Provide onsite event support for FEMS MICRO 2027, including attendee check-in, registration desk assistance, room management, and contributing to the smooth day-to-day running of the event

Essential Requirements: 

• This is an entry-level position; a degree in events management or relevant work experience are desirable


• Excellent fluency in written and spoken English


• Clear and professional communication style


• A valid work permit and living in the Netherlands


• A collaborative team player with an interest in working in a mission-led organization


• Proficient in the use of Microsoft Office software (Excel, Word, PowerPoint, Outlook)

 Desirable Skills: 

• You get things done and are a great multitasker:
  You follow through on every request, no matter how big or small.


• You are a team player: You have the ability to work effectively with others and enjoy engaging with colleagues from around the world. You are respectful of different approaches to the work at hand.


• You are well organized: You can manage important schedules, projects, and communications in an orderly fashion.


• You have strong interpersonal and communication skills, with the ability to build positive relationships with attendees, speakers, and suppliers.


• You have a customer-focused approach and commitment to delivering an excellent attendee experience.


• You are proactive, adaptable, and able to remain calm and professional in a fast-paced event environment.

• Experience with event coordination and delivery is highly desirable.


• An interest in scientific events is a plus.

What We Offer You:
We are a positive and supportive organization and foster an atmosphere of inclusion and equal opportunities. We are keen to attract highly talented individuals from a diverse range 

of backgrounds and welcome applications from people of all experiences.

We offer:

• Salary: a starting gross full-time salary of EUR 3.350 – 3.650 per month, depending on work experience and education (full time is 36-hours a week)


• Duration: an initial contract for 12 months from the commencement of employment


• Hybrid working: we work at least 2 days per week at the office in The Hague


• Team: a welcoming, international, growing, innovative and enthusiastic team


• Time off: 29 holidays per year of which 5 days are when the office is closed at the end of the year. Plus a paid day off on your birthday.


• Work-life balance: an employer that promotes family-friendly and work-life balance practices


• Every fortnight a day off: flexible working environment with the ability to work (partly) from home and work 9 days out of 10

Applications 

The application deadline is 5 August 2026. 

Successful candidates will be contacted the week of 10 August.