Admin Support Officer

Job
Objective(s)

The Admin Officer is responsible for ensuring the efficient and
effective management of office operations, procurement of office supplies,
facility maintenance, asset management, and administrative support services.
The role ensures business continuity by maintaining a safe, well -equipped, and
compliant working environment.

Key Responsibilities

1. Office
Operations & Facility Management

• Ensure
  smooth day -to -day administrative operations.
  
• Oversee
  maintenance of office infrastructure and facilities (AC systems, CCTV,
  fire extinguishers, generators, etc.).
  
• Ensure
  timely service and repairs of office equipment and gadgets.
  
• Monitor
  diesel usage and coordinate timely procurement to prevent operational
  disruptions.
  
• Maintain
  a clean, safe, and organized office environment.
  

2. Procurement
& Inventory Management

• Procure
  diesel, stationery, PPEs, branded materials, and other office essentials
  in line with company policy.
  
• Maintain
  accurate inventory records for all office supplies.
  
• Ensure
  adherence to minimum reorder levels to avoid stock -outs.
  
• Conduct
  periodic stock -taking and reconciliation.
  
• Ensure
  proper safekeeping and accountability of office materials.
  

3.
Administrative Support Services

• Process
  and issue employee ID cards and branded materials promptly.
  
• Maintain
  accurate documentation and filing systems (physical and electronic).
  
• Keep
  records of disbursement of office supplies and consumables.
  
• Support
  audit processes by ensuring proper documentation and compliance.
  

4. Compliance
& Control

• Ensure
  adherence to company policies, procedures, and administrative processes.
  
• Maintain
  100% accuracy in record keeping.
  
• Ensure
  zero regulatory infractions relating to administrative operations.
  
• Support
  cost control initiatives within the department.
  

5. Other
Duties

• Carry out
  additional official tasks as assigned by the Line Manager.
  

Key
Performance Indicators (KPIs)

• 100%
  accuracy in inventory and record keeping
  
• Zero
  stock -out incidents
  
• 0%
  regulatory infractions
  
• Timely
  processing of employee ID cards and branded materials
  
• Equipment
  uptime and maintenance compliance rate
  
• Cost
  efficiency in procurement
  
• Adherence
  to policies and procedures
  
• Office
  environment maintenance rating
  
• Customer
  (internal staff) satisfaction
  

Requirements

Job
Requirements

• Minimum: OND (Ordinary National Diploma) in
  Business Administration or related discipline
  
• Bachelor’s Degree is an added advantage
  

• Minimum of 1–2 years’ experience in an
  administrative role (preferred)
  

Key
Competencies

Technical
Competencies

• Inventory
  and stock management
  
• Procurement
  processes
  
• Basic
  facility management knowledge
  
• Record
  management and documentation
  

Behavioural
Competencies

• High
  attention to detail
  
• Strong
  organizational and time management skills
  
• Resourcefulness
  and problem -solving ability
  
• Strong
  interpersonal and communication skills
  
• Negotiation
  skills
  
• Stakeholder
  management
  
• Collaborative
  and supportive working style
  
• Integrity
  and accountability