Admin/Facility Executive

Administrative Operations

• Oversee daily administrative tasks, including office supplies management and equipment maintenance.
  
• Ensure the smooth functioning of office facilities, including utilities, security, and cleanliness.
  
• Coordinate with external vendors for office repairs, maintenance, and service agreements.
  
• Manage office inventory and ensure timely procurement of supplies.
  
• Support document control, record -keeping, and filing systems in compliance with company policies.
  

Facility Management

• Ensure regular inspections and maintenance of the facility to meet health and safety standards.
  
• Coordinate and monitor repairs, cleaning, and overall facility upkeep.
  
• Manage access control systems, including staff ID issuance and visitor logs.
  
• Ensure compliance with building regulations and company standards for facility management.
  

Vendor & Stakeholder Coordination

• Liaise with external vendors, contractors, and service providers for facility -related needs.
  
• Negotiate contracts and ensure cost -effective procurement of services and materials.
  
• Monitor and evaluate vendor performance to maintain quality standards.
  

Operational Support

• Assist in organizing company events, meetings, and other administrative projects.
  
• Support the onboarding process by setting up workspaces for new employees.
  
• Address and resolve administrative or facility -related issues promptly.
  

Reporting & Compliance

• Maintain records of facility maintenance schedules, expenditures, and service contracts.
  
• Prepare periodic reports on administrative activities and facility operations.
  
• Ensure compliance with legal, health, and safety regulations within the facility.
  

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
  
• 2–4 years of experience in an administrative role, preferably in the automobile industry.
  
• Strong organizational and multitasking skills with keen attention to detail.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and administrative tools.
  
• Excellent communication and interpersonal skills.
  
• Ability to prioritize tasks and meet deadlines in a fast -paced environment.
  
• Knowledge of office management systems, procurement, and compliance regulations.
  
• Problem -solving mindset with the ability to work independently and as part of a team.
  

Benefits

• Competitive
  Salary
  
• 13th Month
  Allowance
  
• Leave
  Allowance
  
• Monthly Performance
  Bonus
  
• Retirement Savings
  
  
• Robust Medical Coverage
  
  
• Daily Lunch
• 
  Employee Car Ownership Scheme
  
• 
  Learning & Development Budget
  


• Group Life Insurance
  
• 
  Paid Time Off
  
• Opportunity to work
  in a fast -paced and dynamic environment