HR & Compliance Officer

Location: Otan Ayegbaju,
Osun State, Nigeria

About the Role

We are seeking a highly organised,
discreet, and detail-oriented HR/Admin & Compliance Officer to
support day-to-day Human Resources operations, office administration, and
compliance coordination.

This role is suitable for an
early-career HR professional who is disciplined with documentation, comfortable
working with policies and procedures, and able to handle confidential employees
and business information responsibly.

The successful candidate will
support recruitment, onboarding, employee records, attendance and leave
administration, office coordination, compliance registers, policy
implementation, staff documentation, training records, and basic regulatory and
audit-readiness activities.

The role requires someone who can
work accurately, follow established procedures, maintain proper records,
communicate professionally, and consistently follow up on assigned
responsibilities.

Key Responsibilities

HR Operations Support

• Support recruitment activities including job
  postings, CV screening and sorting, interview scheduling, candidate
  communication, and recruitment documentation.
  
• Prepare and maintain recruitment trackers and
  candidate records.
  
• Support employee onboarding and ensure onboarding
  checklists are completed accurately.
  
• Assist with preparation and documentation of
  employment contracts, offer letters, confirmation letters, policy
  acknowledgements, and other HR correspondence.
  
• Maintain accurate employee personnel files, both
  physical and electronic.
  
• Ensure employee records contain required documents
  including identification, contracts, qualifications, onboarding documents,
  leave records, confirmations, and disciplinary documentation.
  
• Track employee attendance, lateness, absence,
  leave, resumption, and other HR registers.
  
• Prepare attendance and leave summaries for payroll
  processing.
  
• Support probation tracking and confirmation
  processes.
  
• Assist with staff welfare coordination.
  
• Support basic employee-relations follow-ups as
  directed.
  
• Maintain confidentiality when handling employees
  records, compensation information, disciplinary matters, and other
  sensitive HR information.
  
• Draft and professionally format HR memos, notices,
  letters, confirmations, acknowledgements, and internal communications.
  
• Support exit documentation and employee off boarding where required.
  

Vendor and Partner Compliance Documentation

Data Protection and Confidentiality

Incident and Non-Compliance Documentation

Training
and Certification Tracking Compliance Records and Audit Readiness

Policy Administration

Compliance & Policy Coordination

Office Asset and Register Support

Document Control and Filing

Office Administration

Attendance, Leave and Payroll Administration Support

Employee Records and Documentation

Recruitment and Onboarding Coordination

Requirements

Education

Candidates should possess a minimum
of:

• HND or bachelor’s degree in human resources
  management, Business Administration, Public Administration, Law,
  Industrial Relations, Management, or another relevant discipline.
  

Experience

• Approximately 2 years of relevant experience is preferred.
  
• Relevant NYSC or internship experience within an
  HR department may be accepted as part of the required experience.
  
• Experience involving administration, employee
  documentation, recruitment coordination, compliance support, or record
  management will be advantageous.
  

Required Skills and Competencies

The successful candidate should
demonstrate:

• Strong written and verbal communication skills.
  
• Excellent attention to detail.
  
• Strong documentation discipline.
  
• High level of confidentiality and discretion.
  
• Good organisational and time-management skills.
  
• Ability to maintain accurate records.
  
• Ability to follow policies, procedures, and
  instructions consistently.
  
• Ability to communicate professionally with
  employees and management.
  
• Strong follow-up skills.
  
• Ability to manage multiple administrative tasks.
  
• Good judgement when handling confidential matters.
  
• Ability to work independently within established
  procedures.
  
• Willingness to learn and develop professionally.
  
• Good interpersonal skills.
  
• Professional workplace conduct.
  
• Reliability and accountability.
  
• Ability to meet deadlines.
  

Tools and Computer Skills

Candidates should be comfortable
using:

• Microsoft Word.
  
• Microsoft Excel.
  
• Microsoft Outlook or similar email platforms.
  
• Microsoft Office generally.
  
• Google Docs.
  
• Google Sheets.
  
• Google Workspace.
  
• Basic electronic filing systems.
  
• Data-entry tools.
  
• Digital document-management processes.
  

Candidates should be able to:

• Create and format professional documents.
  
• Maintain spreadsheets and trackers.
  
• Organise electronic files.
  
• Enter data accurately.
  
• Manage professional email correspondence.
  
• Prepare basic administrative reports.
  

Added Advantages

The following will be advantageous
but are not mandatory:

• Exposure to compliance or audit-support activities.
  
• Experience supporting policy administration.
  
• Basic understanding of employment documentation.
  
• HR-related professional training.
  
• CIPM or HRPL training or demonstrated
  willingness to undertake professional HR development.
  
• Basic understanding of data-protection and privacy
  principles.
  
• Awareness of the Nigeria Data Protection
  framework and related privacy requirements.
  
• Basic HSE or workplace-safety awareness.
  
• Experience maintaining training, compliance, or
  employee documentation registers.
  

Benefits