Procurement Associate

Job Description for Procurement Associate

Job Title:

Procurement Associate

Location:

Oregun, Lagos

Grade Level:

Department:

Supply Chain Department

Reports to (Title):

Procurement Manager

Direct Reports:

Procurement Officer

Job Purpose

Ensure effective and seamless integration of the Procurement Process with the company’s other business processes, including but not limited to the Budgeting and Expenditure Management processes

Core Responsibilities and Key Result Areas

• Ensure clear audit trail, process transparency and clarity of roles of individual parties in the Procurement process


• Protection of Food Concepts from possible risks related to the procurement of goods and services


• Define, implement and manage processes aimed at ensuring that only credible suppliers are registered to conduct business with Food Concepts and also put in place an effective framework for the performance management of the suppliers


• Define, implement and measure processes, procedures and service level agreements to support quality service delivery


• Constantly communicate and educate the internal users on processes put in place for interfacing with suppliers, procurement of goods/services and contracting


• Manage the contract award process from end to end by:

• Facilitating/supporting the execution of contracts


• Negotiating terms and conditions with suppliers during the contracting process


• Reviewing contracts to ensure they capture agreed terms and conditions and that they effectively protect Food Concepts


• Resolving of contractual issues and disputes and escalating accordingly, when required


• Line management of the IT Services department (with emphasis on driving recruitment to fill approved headcount, performance management, succession planning and training and development)

• Line management of the Procurement department (with emphasis on driving recruitment to fill approved headcount, performance management, succession planning and training and development)


• Active management of the following budgets:

• The company’s overall cost of sales budget


• The Procurement Department’s annual expense budget

Key Performance Indicators

• Procurement turnaround time


• Quality of Suppliers


• Quality of goods/services procured


• Variance from average price benchmarks for the different categories of products/services


• Savings on Procurement of goods/services

Knowledge Requirements

• Vendor Management


• Cost Management


• Contract  Management


• Negotiation

Job Specifications

Educational Requirements

Professional Requirements

Experience Requirements

Minimum of university degree or equivalent

• Membership of the CIPS, CILS, CILCS, CISCOM, Lean Six Sigma or any other related professional qualification is an added advantage

• Minimum of 3 years working experience at management level in Supply Chain function

Decision Expectations

• Acts on defined procedures and decisions


• Enforces agreed decisions


• Plans own work schedule and work schedule of subordinates


• Responsible for deploying hardware, and applications across all business locations.


• Coordinate, supervise and lead Field Support Team members to achieve the objectives of this role

Working Conditions

Jobholder typically work 40 hours per week, Monday to Friday, although there may involve weekend or evening work.

Contacts and Purpose of Contact

Internal Contacts (most frequent contacts)

Purpose of Contact

• Procurement Manager


• Procurement Officer

• Exchange or provide information


• Obtain, clarify, and discuss information


• Present, discuss information and problems


• Collaborate, negotiate and present ideas


• Deal with, influence or motivate subordinates


• Promote, justify or settle highly sensitive matters

External Contacts (most frequent contacts)

• Service Providers/ Vendors

Authorisation

DMD/HD  Name and Signature:

Date: