Tender and Admin Assistant

Responsibilities:

• Reporting to management and providing administrative and operational support.
  


• Identifying and monitoring tender opportunities.
  


• Reviewing and summarising tender requirements and deadlines.
  


• Assisting with preparation of tender documents, proposals, and company profiles.
  


• Coordinating with vendors/suppliers to obtain quotations and pricing.
  


• Managing and maintaining records of bids, submissions, and outcomes.
  


• Handling online product listings and advertisements.
  


• Responding promptly to customer enquiries and engaging potential clients.
  


• Following up on leads and supporting basic sales activities.
  


• Filing documents, maintaining databases, and organising records.
  


• Communicating with clients, vendors, and stakeholders professionally.
  


• Scheduling meetings and coordinating appointments.
  


• Representing the company in selected client meetings when required.
  


• Taking notes and providing feedback from meetings.
  


• Observing professional business practices and maintaining company standards.
  

Requirements

• A minimum of an OND in any relevant discipline.
  


• 1–3 years of experience in administrative, sales, or procurement roles.
  


• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
  


• Ability to manage documents, spreadsheets, and basic databases.
  


• Experience or familiarity with tendering processes is an advantage.
  


• Ability to communicate professionally with clients, vendors, and stakeholders.
  


• Excellent written and verbal communication skills.
  


• Strong organisational, filing, and record-keeping abilities.
  


• Ability to manage online listings and respond to customer enquiries effectively.
  


• Basic understanding of sales and customer service principles.
  


• Confidence and professionalism to represent the company in meetings when required.
  


• Strong attention to detail and ability to meet deadlines.
  


• Good interpersonal skills and ability to work independently