Senior Project Coordinator

About our team | Mō te tīma

About the role | Mō te tūnga

The Senior Project Coordinator provides high‑quality administration and coordination support to help implement and operationalise key projects within the Design Team.  

Working closely with the Design & Change Lead, Workstream Leads and Programme Managers, you’ll support the execution of the DSS Design Strategy and Strategic programmes. 

This role sits at the centre of the Design Team, providing high‑quality coordination and administration support to ensure key projects run smoothly and effectively. 

This role is based in our Dunedin office.  

Key responsibilities: 
 

• Work with the Design & Change Lead and Programme Managers to ensure work is well planned, using work planning tools and methods to manage, monitor and report on results. 


• Provide senior coordination and administrative support to Workstream Leads and Programme Managers, including planning, scheduling and tracking deliverables 


• Organise meetings with internal and external partners, including preparing agendas, taking minutes and drafting or proofreading materials. 


• Arrange travel and purchasing in line with relevant All‑of‑Government requirements 


• Develop, update and maintain project, programme and work programme plans. 


• Document and maintain key project registers, including actions, risks, dependencies, change control, assumptions and deliverables 


• Prepare reports, responses, presentations and governance documentation, ensuring accuracy and timely system updates 

We value diversity and welcome applications from disabled people and those who have lived experience with whānau, or the disability community. 

Please contact us if there is any support that we can provide to ensure the recruitment process is accessible to you.  

What you bring | Ōu pūmanawatanga

• Proven experience providing coordination support across projects or programmes of work 


• Confidence supporting managers and senior leaders in a busy, dynamic environment 


• Strong organisational and prioritisation skills, with the ability to work under pressure and meet competing deadlines 


• Strong communication skills and experience engaging with diverse groups 


• Experience using Microsoft Excel and / or project management tools 


• Strong relationship management skills, with the ability to work effectively with a wide range of stakeholders 


• A strong user focus and commitment to delivering quality outcomes 

You’ll be resilient, adaptable and comfortable working at pace in a close, busy team environment. You bring sound judgement, high integrity, and a pragmatic approach, and you value diversity and contribute to an inclusive workplace where differences are respected. 

Position Description | He Whakaahuatanga Tūnga

A copy of the position can be found here. Senior Project Coordinator position discription.

Salary | Utu-ā-tau: 69,519.00 - 84,041.00