Administration Manager

The Administration Manager oversees and manages all
administrative functions across the company, including facility management,
fleet operations, and internal/external communication. The role ensures
efficient office operations, safe and well‑maintained facilities, effective
fleet utilization, and high -quality communication flow while supporting
management and enabling smooth day‑to‑day company activities.

1             Oversee
facility management operations to ensure all company buildings, offices, and
infrastructure are safe, functional, and well -maintained.

2             Manage
fleet operations, including vehicle allocation, maintenance schedules, fuel
monitoring, and driver coordination.

3             Develop
and enforce administrative policies, procedures, and standards aligned with
company objectives.

4             Supervise
office services (maintenance, cleaning, security, utilities, and workspace
requirements).

5             Manage
contracts and relationships with vendors, service providers, and
facility -related contractors.

6             Ensure
proper document control, asset tracking, and administrative records according
to company policies.

7             Plan and
oversee company events, official visits, and internal functions in coordination
with HR and management.

8             Support
executive management with high -level administrative tasks, including meetings,
travel arrangements, agendas, and reporting.

9             Oversee
procurement of office supplies, materials, and administrative assets.

10          Monitor
facility -related budgets, fleet expenses, and administrative cost optimization.

11          Enforce
health, safety, and environmental (HSE) standards across all facilities and
fleet activities.

12          Prepare
periodic reports on facility performance, fleet utilization, administrative
KPIs, and communication outcomes.

13          Lead,
coach, and supervise administration teams to ensure high performance and
continuous improvement.

Requirements

QUALIFICATIONS       

1.           Strong
knowledge of administrative functions, facility management operations, fleet
management systems, and corporate communication processes.

2.           Excellent
planning, organizational, and problem‑solving skills.

3.           Strong
leadership and team‑management capabilities.

4.           Excellent
written and verbal communication skills.

5.           High
proficiency in MS Office and administrative systems.

6.           Ability to
manage multiple priorities and work under pressure.

EDUCATIONAL LEVEL              Bachelor’s
degree of Business Administration, Facility Management, Engineering, or a
related field.

EXPERIENCE  From 5 to 8
years in Administration, Facilities, or Office Management roles, including
responsibility for fleet or facility operations. Previous experience in
supervisory/managerial positions is preferred.