Accounts Specialist (Office-Based)

Job Brief 

We are seeking an experienced and skilled AP/AR Specialist to join our team. This role is integral in managing our financial transactions related to accounts payable and accounts receivable functions. The AP/AR Specialist will be responsible for conducting credit card reconciliation, bank reconciliation, and maintaining accurate financial records using the Xero accounting software. This position demands a high level of accuracy, excellent organizational skills, and the ability to handle multiple tasks efficiently in a fast-paced environment. 

Responsibilities 

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  Accounts Payable Management 

  
  

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  Process accounts payable transactions accurately and timely, including invoice verification, coding, and data entry into the Xero accounting system. 

  
  

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  Perform credit card reconciliation to ensure all transactions are accurately recorded and reconciled with corresponding invoices or receipts. 

  
  

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  Review and reconcile vendor statements, resolving any discrepancies or outstanding issues with payments. 

  
  

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  Prepare and process payment runs, including electronic transfers, checks, and ACH payments, according to company policies and payment terms. 

  
  

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  Communicate with vendors regarding payment inquiries, invoice disputes, and payment delays maintaining positive relationships. 

  
  

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  Accounts Receivable Management 

  
  

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  Generate customer invoices accurately and in a timely manner, ensuring they include all necessary documentation and billing details. 

  
  

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  Record and reconcile customer payments received via various channels, such as checks, credit cards, and electronic transfers, ensuring accurate entry in the Xero accounting system. 

  
  

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  Conduct regular bank reconciliations to match customer payments with corresponding invoices, updating accounts receivable records as needed. 

  
  

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  Follow up on overdue invoices through email, phone calls, or written correspondence to facilitate timely collections and reduce outstanding balances. 

  
  

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  Monitor accounts receivable aging reports and escalate unresolved payment issues to management as necessary. 

  
  

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  Financial Reporting and Compliance 

  
  

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  Assist with month-end closing activities, including accruals, prepayments, and expense allocations, to ensure accurate financial reporting. 

  
  

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  Review and resolve discrepancies in customer accounts, such as chargebacks, refunds, and adjustments, maintaining accurate receivables balances. 

  
  

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  Prepare aging analysis reports, cash flow projections, and other financial analyses to support accounts receivable performance. 

  
  

Requirements 

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  Bachelor's degree in accounting, finance, or related field preferred. 

  
  

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  Proven experience in accounts payable and accounts receivable roles, including credit card reconciliation, bank reconciliation, and invoice processing. 

  
  

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  Proficiency in using accounting software, with a strong preference for Xero, to manage financial transactions and reconciliations. 

  
  

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  Willingness to take XERO certification (facilitated by the client) 

  
  

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  Strong attention to detail and accuracy in data entry, record-keeping, and financial analysis. 

  
  

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  Excellent organizational and time management skills, with the ability to prioritise tasks and meet deadlines. 

  
  

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  Effective communication skills, both verbal and written, for interacting with vendors, customers, and internal stakeholders. 

  
  

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  Ability to work independently with minimal supervision and collaborate effectively within a team environment. 

  
  

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  Knowledge of accounting principles, GAAP, and relevant regulatory requirements governing accounts payable and accounts receivable functions. 

  
  

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  Problem-solving skills and the ability to identify and resolve issues efficiently. 

  
  

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  Proficient in Excel; Spreadsheets 

  
  

Desirable 

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  Experience in handling complex financial records and conducting detailed financial analysis. 

  
  

Software 

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  Xero accounting software expertise is required. 

  
  

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  Experience Yardi (Property Management Software) - is a plus 

  
  

Education 

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  A tertiary qualification in accounting, finance, or a related field is highly preferred. 

  
  

Time Zone: Australian Business Hours 

Applicant Location: Must be located in the Philippines 

About Outdesk  

Outdesk is the collaboration of Filipino and Australian professionals who shared a common goal to deliver a better offshore staffing solution to the SME market. We wanted to make it easier for businesses to engage, implement & manage a Philippines based staff member.  

Employee Benefits  

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  Paid Leave  

  
  

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  13th Month Pay  

  
  

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  SSS  

  
  

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  Philhealth  

  
  

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  Pag-Ibig   

  
  

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  BIR  

  
  

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  HMO