Administrative Assistant

OutForce is a people-first outsourcing company focused on building high-performing teams and long-term careers.

We partner with companies around the world, providing dedicated offshore professionals who work as an extension of our clients’ teams.

Unlike traditional outsourcing models, our people are fully embedded into their client’s business, creating meaningful work, stronger collaboration, and long-term career opportunities.

We are proud to be:

At OutForce, we invest in our people through career growth opportunities, flexible work environments, supportive leadership, and a culture built on trust, collaboration, and continuous improvement.

As a tech-enabled, people-powered company, we are committed to helping our employees grow alongside some of the world’s most exciting businesses. 

Join OutForce and build your future with one of Asia’s best workplaces.

Job Overview:  

Employment type: Full-time

Shift: Night Shift

Work setup: ONSITE

Salary: P45,000-55,000

What we offer: 

• Competitive compensation package aligned with your skills and experience
  


• Night differentials pay to help maximize your earnings
  


• Comprehensive HMO coverage, including a free dependent on Day 1
  


• Employee referral program with rewarding incentives
  


• 20 days of annual leave, giving you flexibility to manage your time
  


• Engaging team activities and events to keep work enjoyable
  


• Build strong, high-impact connections with key stakeholders across the business
  


• Take part in client engagement initiatives to elevate your professional experience.
  

Job Summary:

What We’re Looking For:

Required experience:
* Associate's or Bachelor's degree preferred

Expense Reports

•     Prepare, review, and process expense reports for staff and leadership, ensuring accurate coding, complete documentation, and policy compliance.

•     Collect, organize, and verify receipts and supporting documentation; follow up on missing items and resolve discrepancies.

•     Reconcile corporate card transactions against submitted expenses and flag variances for review.

•     Track expense report status through approval and reimbursement, and respond to related questions from staff and Finance.

Travel Planning

•     Coordinate and book travel arrangements, including flights, lodging, rental cars, and ground transportation.

•     Build detailed itineraries and ensure travel aligns with company policy and budget.

•     Research options to optimize cost and convenience, and manage changes, cancellations, and travel issues as they arise.

•     Maintain travel records and assist with reconciling travel-related expenses.

General Operations Support

•     Provide administrative support to the Business Operations Specialist, including scheduling, correspondence, and document preparation.

•     Process invoices, purchase requests, and other operational paperwork as needed.

•     Maintain organized records and files, and help improve administrative processes.

•     Handle confidential information with discretion, and perform other duties as assigned.