Administrative Assistant

Job Summary

KDCI Outsourcing is seeking a reliable and highly organized Administrative Assistant to support daily operational, Finance, HR, and IT coordination activities. This role is responsible for administrative support, purchasing coordination, handling bank-related errands, and coordinating government document submissions and follow-ups, as well as maintaining accurate documentation and internal communication. The ideal candidate is detail-oriented, proactive, and capable of managing multiple administrative tasks while supporting cross-functional teams in a fast-paced environment.

Key Responsibilities

• Provide general administrative support, including documentation and coordination.

• Manage purchasing requests and coordination for Finance, HR, and IT needs, including equipment, software, and supplies.

• Track purchase requests, approvals, deliveries, and maintain procurement records.

• Coordinate with vendors and internal stakeholders for purchasing and administrative needs.

• Handle bank-related errands and coordinate government document submissions and follow-ups.

• Support Finance, HR, and IT administrative tasks such as document preparation, tracking, and internal coordination.

• Assist IT teams with administrative coordination related to tools, access, and asset tracking.

• Ensure accurate filing and documentation of administrative and operational records.

• Communicate clearly with internal teams to follow up on requests, deadlines, and status updates.

Job Requirements

• At least 3–4 years of experience in administrative support, office administration, or a related role.

• Experience handling purchasing or procurement coordination for Finance, HR, or IT functions.

• Exposure to bank-related errands and government document coordination.

• Strong organizational skills and high attention to detail.

• Ability to manage multiple tasks and prioritize effectively.

• Good written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); Microsoft Teams is a plus.

• Comfortable coordinating with Finance, HR, IT, vendors, and external offices.

• Ability to work independently while collaborating with internal teams.

• Reliable, proactive, and deadline-driven.