Administrative Coordinator - #35137

This is an excellent opportunity for an Administrative Officer who is looking to grow their career in a dynamic and international work environment. The role offers exposure to a wide range of administrative and business functions, including coordination with regional offices, legal firms, and government agencies, while providing valuable experience in supporting the establishment and operations of a growing organization.

Company Profile

Our client is an Information and Communication Technology (ICT) service provider that provides IT Support, IT Infrastructure, Cloud Solutions for different business applications.

They design and deliver large-scale server, network, and cloud computing infrastructure solutions and bring you the best solutions from our decade worth of IT experience in the Southeast Asia Region.

Our client represents a humble pursuit of engineering excellence, aspiration and determination to better clients' businesses with engineering technology. They exist to design and deliver the best quality and most suitable enterprise IT solutions for customers. Aim to help customers to grow and flourish in the information age.

Duties and Responsibilities:

Company Setup and Registration Support

• Coordinate with the company's appointed legal counsel regarding incorporation and business registration activities.
• Assist with document preparation, collection, notarization, submission, and follow- up requirements.
• Track and monitor registration milestones, permits, licenses, and other compliance-related activities.
• Liaise with government agencies and regulatory bodies as required.
• Serve as the company's local representative in the Philippines for administrative and operational matters.

Stakeholder Coordination

• Serve as the primary local point of contact for external stakeholders.
• Coordinate with banks, government offices, service providers, consultants, and vendors.
• Schedule meetings, manage correspondence, and facilitate communication between local and overseas teams.
• Coordinate with Law Firm and Customer Brokers

Administrative Support

• Maintain organized records of corporate documents, contracts, permits, and company files.
• Prepare reports, status updates, and administrative documentation as required.
• Manage incoming and outgoing correspondence and ensure timely follow-up on action items.
• Assist with procurement, vendor management, and office-related requirements.

Operational Support

• Support day-to-day operational activities as the company establishes its presence in the Philippines.
• Assist in implementing administrative processes and best practices.
• Handle ad hoc projects and administrative tasks assigned by management.
• Escalate issues promptly and coordinate with management and external advisors to ensure timely resolution.

Qualifications:

• Bachelor’s degree in business administration, Management, Communications, or related field.
• 2-5 years of experience in administration, office coordination, executive support, operations, or a similar role
• Strong fresh graduates with excellent communication and organizational skills may also be considered.
• Strong organizational and time management skills with excellent attention to detail.
• Excellent written and verbal communication skills in English.
• Ability to work independently with minimal supervision.
• Resourceful, proactive, and capable of managing multiple priorities simultaneously.
• Proficiency in Microsoft Office and Google Workspace applications
• Reliable, trustworthy, and highly organized with strong attention to detail.
• Must be willing to travel within Metro Manila as required to coordinate with banks, law firms, government agencies for business registration, document processing, and operational requirements.

Preferred Qualifications

• Experience coordinating with government agencies, banks, legal firms, or professional service providers.
• Familiarity with business registration processes, corporate documentation, or administrative compliance requirements.
• Experience supporting remote or international teams.

Job Type: Remote

Employment Type: Full-time

Schedule: Monday – Friday 9:00AM - 6:00PM

Location: Remote Set-up (Makati City)

Industry: Information and Communication Technology