Bookkeeper

Job Summary

KDCI Outsourcing is seeking a detail-oriented Bookkeeper to support daily, weekly, and monthly accounting activities critical to accurate and timely month-end close. This role focuses on core accounting functions such as banking transactions, vendor payments, expense processing, general ledger maintenance, and reconciliation support. The Bookkeeper works closely with the Accounting Manager to prioritize tasks and ensure accounting records are complete, accurate, and consistently maintained.

Key Responsibilities

• Record and maintain accurate banking activities including cash receipts, electronic fund transfers, and related general ledger entries (typically in QuickBooks).

• Process vendor invoices by verifying quantities, pricing, and terms against purchase orders and receiving documents; ensure proper approvals and batch payments through manual or automated systems.

• Review and process expense reports and credit card transactions, ensuring complete documentation, proper approvals, and timely reimbursement; follow up on missing information as needed.

• Prepare and record invoices related to reimbursement or offsetting transactions when applicable.

• Ensure payroll-related entries are accurately recorded in the general ledger, including corrections, reissued checks, and verification of payroll tax payments.

• Maintain and update the chart of accounts and record monthly accruals in the general ledger.

• Provide documentation and support for bank and ledger account reconciliations.

• Maintain an organized and efficient filing system for all accounting records.

• Support fixed asset activities, including identifying capitalized assets, tracking disposals, and assisting with annual physical inventory.

• Prepare periodic accounting reports as scheduled or requested.

• Assist with special accounting projects as assigned to support ongoing accounting operations.

• Basic understanding of accounting concepts, terminology, and the month-end close cycle.

• Ability to follow instructions, multitask, and meet deadlines consistently.

• Willingness and ability to learn and adapt to accounting systems such as QuickBooks and Zoho One.

• Strong attention to detail and accuracy.

• Sense of urgency and accountability in meeting accounting deadlines.

• Ability to work effectively as part of a team.