Bookkeeper & Admin Assistant (Remote) | Xero | AU Bookkeeping

Australian bookkeeping, accounts payable and receivable

• Manage day-to-day bookkeeping across Australian client files, with a strong focus on accounts payable and accounts receivable rather than primarily payroll.


• Process supplier invoices, check coding and supporting documents, track approvals and payments, and investigate discrepancies so payables remain accurate and current.


• Maintain customer invoices and receivables, monitor outstanding balances, follow up missing payments professionally, and keep clear records of collection activity.


• Complete bank reconciliations, transaction coding and general ledger updates in Xero, making sure client files are accurate and ready for review.


• Support Australian GST, BAS/IAS, PAYG and superannuation-related bookkeeping records and compliance work within your proven experience and the Director’s review arrangements.

SOPs, systems and process improvement

• Create clear standard operating procedures (SOPs), checklists and step-by-step workflows for recurring bookkeeping and administration tasks, including processes that do not yet have written instructions.


• Identify gaps in client setup, recordkeeping and follow-up processes, then work with the Director to put simple, repeatable systems in place.


• Look for practical ways to reduce manual work through templates, improved workflows and appropriate automation or AI tools, without compromising accuracy or confidentiality.

Director support, email and document organisation

• Help manage the Director’s inbox by sorting correspondence, identifying urgent items, actioning routine requests and tracking what still needs a response.


• Set up and maintain logical digital filing systems so financial records, client emails and source documents are easy to find and consistently named.


• Coordinate administrative follow-ups, tasks and priorities so the Director can spend more time on clients and growing the business.

Client onboarding and reporting

• Collect onboarding information, follow up missing documents and maintain accurate client records and task status across the business’s systems.


• Prepare financial summaries and routine client reports, check the details carefully and flag unusual transactions or missing information before work is finalised.