Business Support Assistant (Procurement)

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Job Title: Business Support Assistant (Procurement)

Type of Contract: Special Service Agreement

Grade: Level 2

Unit/Division: Supply Chain

Duty Station: Manila, Philippines

Duration: Three (3) months

This position is open to Filipino nationals only.

ORGANIZATIONAL CONTEXT:

The Business Support Assistant (Procurement) provides administrative support to Procurement unit and Supply Chain Unit, and reports to the Procurement Officer or designate. At this level, work is carried out under close supervision and job holders are expected to produce organized and accurate work.

JOB PURPOSE:

To deliver routine business support tasks that ensure effective assistance to staff and contribute to smooth procurement and administrative operations.

KEY ACCOUNTABILITIES AND RESPONSIBILITIES:

• Provide support in the vendor registration process,  including checking and organizing required documentation in line with established procedures
• Assist team members in routine procurement activities using Smart sourcing platform, including preparing purchase documents, tracking orders, and liaising with suppliers as  per instruction.
• Collect, sort, and distribute correspondence, reports, and other materials to meet staff requirements within established timeframes.
• Respond to routine queries with guidance from senior staff, escalating when necessary to ensure timely and accurate responses.
• Maintain office files, documents, and records in accordance with established systems and processes, ensuring information is current and accessible.
• Perform standard data entry tasks to keep procurement and administrative information organized and readily available.
• Assist in preparing simple visuals or data presentations (e.g., graphs, tables) using standard templates to support reporting needs.
• Perform other related tasks as needed.

QUALIFICATIONS & EXPERIENCE REQUIRED:

EDUCATION:

Completion of secondary school education. Additional training or certification in business administration, procurement, supply chain, or related fields is an advantage.

EXPERIENCE:  

At least two (2) years of progressively responsible experience in administrative or business support roles, preferably in procurement, supply chain, or logistics functions. Having relevant academic or volunteer experience, tasks performed under guidance and on-the-job learning in similar roles are desirable.

KNOWLEDGE AND SKILLS:

• Ability to follow established business support processes and procedures with attention to accuracy and detail.
• Proficiency in standard office software applications (e.g., Microsoft Word, Excel).
• Ability to communicate information clearly and effectively, demonstrating courtesy and tact when dealing with colleagues and external stakeholders.
• Strong attention to detail and ability to maintain organized and accurate records.

LANGUAGE:  Excellent written and oral communication skills in both English and Filipino.

Compensation Package Overview:

• Monthly salary starting from approximately PHP 35,000.00++
• Medical coverage, extendable to eligible dependents
• Leave benefits and other applicable entitlements

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  [email protected]

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at [email protected]. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.