Conveyancer Virtual Assistant

About the Role
Stefan’s law firm is a small but growing practice composed of one other solicitor, four paralegals, and an office in RNP. The firm recently acquired a conveyancing operation in Carring bar and is currently seeking a Virtual Assistant with conveyancing experience to support the team due to an upcoming vacancy.

One of the firm’s two conveyancers will be leaving by mid-May, creating an immediate need for a qualified replacement who can quickly integrate into the workflow and become operational within 1–2 weeks.

Key Responsibilities

• Provide day-to-day support for conveyancing matters

• Assist with file management and conveyancing documentation

• Handle administrative tasks related to property transactions

• Coordinate with solicitors, paralegals, and relevant stakeholders

• Ensure smooth progression of conveyancing processes

• Support the team in maintaining efficient workflow during transition

Required Qualifications

• Proven experience in conveyancing

• Experience with New South Wales (NSW) conveyancing is highly preferred

• Candidates with broader Australian conveyancing experience will also be considered

• Familiarity with TriConvey software is highly desirable

• Ability to learn quickly and work independently

Ideal Candidate
The ideal candidate is someone who can step into the role with minimal training and adapt quickly to existing processes. While direct NSW conveyancing experience is preferred, strong Australian conveyancing background, a positive attitude, willingness to learn, and strong work ethic will also be highly valued.

Hiring Priority
The firm is looking for someone who can start as soon as possible and contribute effectively within a short onboarding period.

Technical Requirements:

• Equipment is self-provided

  Computer:

• RAM: 8GB

• CPU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)

• HDD/SDD: 512 GB

• Operating System: Windows 11 Home or Pro

  Accessories:

• Power Backup: Powestation, Powerbank, UPS, etc.

• Extra Display: Secondary/External Monitor

• Audio & Video: Noise-Cancelling Headset + Web Cam

  Internet:

• Internet Speed: 40-50 Mbps minimum badnwidth speed for both Download and Uploads.

Contractor Perks & Rewards:

• 20 Paid Time Off

• Referral Bonus – 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract).

• Annual Trip – connect with the broader Wingman community in person.

• Dedicated Support Contact (CSM) – someone to help you succeed and stay connected.

• Access to a Network – collaborate with fellow contractors and onshore specialists.

• Opportunities to Upskill – optional sessions, peer learning, and developmental pathways.

• More Work, More Opportunity – potential for additional contracts, Statements of Work, or expanded workloads.

• High-Impact Projects – work alongside top-tier Australian partners on meaningful assignments.

• Flexibility First – deliver your work in your way, with full autonomy on how you achieve outcomes.

• Advisory Support – HR, Tax, and setup guidance available to make contracting seamless.

• 100% Work-From-Home Contracts – all engagements designed for remote delivery.

Pre-engagement requirements for Independent Contractors:

• BIR as you are a contractor (Required to submit any contributions required by the government.)

• NBI or Police Clearance

• Any Government-issued ID