Conveyancing Paralegal (Smokeball / Wanlo Experience, NZ)

Position: Conveyancing Paralegal

Salary: PHP 90,000 to PHP 110,000 per month depending on experience

Working Hours & Conditions: Monday to Friday, 8:30 AM to 5:00 PM NZT

ROLE OVERVIEW:

The firm is looking for a Conveyancing Paralegal to support their busy property team across the full lifecycle of residential and commercial conveyancing transactions. Working alongside experienced lawyers and partners, you will manage files from initial client onboarding through to post-settlement, ensuring every matter is handled with accuracy, professionalism, and strict compliance with New Zealand legal requirements.

This role suits a detail-oriented legal professional who is comfortable taking instruction from multiple stakeholders, managing competing deadlines, and liaising confidently with clients, lenders, and third parties.

RESPONSIBILITIES:

File Opening & Client Onboarding

• Conduct conflict checks and open new matters in the practice management system
• Send engagement letters and fee estimates to new clients
• Complete AML/CFT verification, including identification, proof of address, and source of funds documentation

Document Preparation

• Prepare legal documents from verbal and written instruction, including sale and purchase agreements, loan agreements, and company and trust minutes
• Draft correspondence and client communications as directed by partners and solicitors

Conveyancing & Settlement

• Manage commercial and residential conveyancing transactions from conditions through to settlement
• Advise on and track conditions including finance, LIM, builder's reports, and due diligence
• Negotiate amendments to agreements where required
• Collate instructions to confirm satisfaction or waiver of conditions, including finance and insurance cover
• Liaise with internal staff and third parties regarding condition status

Pre-Settlement

• Prepare settlement statements and request mortgage instructions from lenders
• Arrange signing of loan and authority documents
• Coordinate with lenders and the vendor's solicitor to confirm settlement arrangements
• Conduct pre-settlement title searches and confirm funds are available in the trust account

Post-Settlement

• Notify clients and agents of successful settlement
• Issue reporting letters and final transaction documents to clients
• Complete trust account reconciliation

Third Party Liaison

• Liaise with banks, insurance companies, Land Information New Zealand (LINZ), and local authorities on behalf of clients, partners, and solicitors

General Administration & File Management

• Prepare client invoices and statements
• Maintain accurate file notes and ensure timely follow-up on outstanding matters
• Close completed files in accordance with firm procedures
• Complete company annual returns and resolutions
• Conduct title searches and manage LINZ registrations
• Carry out any other tasks delegated by the Partners from time to time

• Minimum 2 years of experience in a conveyancing or property law environment, preferably within New Zealand
• Solid working knowledge of the New Zealand conveyancing process, including LINZ dealings and e-dealing platforms
• Experience with AML/CFT compliance procedures
• Proficient in Microsoft Word (advanced), Outlook (advanced), and Excel (intermediate), with familiarity with legal practice management software
• Strong attention to detail with the ability to manage multiple files and deadlines simultaneously
• Excellent written and verbal communication skills, with a professional and client-friendly manner
• Ability to take clear instruction from partners, solicitors, and clients and act on it independently
• A legal studies qualification or equivalent hands-on experience is preferred