Document Controller (6-months Project Based)

Role Overview:

We are seeking a Document Controller to support project teams by ensuring the accurate management, control, and distribution of project documentation. This role is responsible for maintaining document integrity throughout the project lifecycle, supporting compliance requirements, and ensuring stakeholders have access to current and approved documentation.

✨ Why You’ll Love Working With Us

• Annual Bonus and Salary Reviews


• Comprehensive HMO + 1 free dependent


• 30 days paid leave (vacation, sick and wellness) - with cash conversion


• Real growth — workshops, training and clear career pathways


• Great culture — team events, employee fairs, and monthly games with exciting prizes


• Tenure rewards — milestone gifts at 1, 5 and 10 years


• 2 days weekly rest for a better work-life balance

Key Responsibilities:

• Maintain and manage project documents throughout their lifecycle, including revisions, approvals, distribution, and archiving.


• Ensure documents comply with company standards, naming conventions, templates, and approval workflows.


• Maintain version control and ensure obsolete documents are properly archived.


• Coordinate the timely distribution of documents to internal and external stakeholders.


• Administer the document control system, including user support and access management.


• Assist project teams with document retrieval and records management.


• Prepare and organise documentation for audits and compliance reviews.


• Collaborate with project managers, site teams, and stakeholders to ensure documentation requirements are met.


• Maintain accurate document registers, trackers, and filing systems.

What We’re Looking For:

• Bachelor’s degree in Business Administration, Engineering, Project Administration or related field.
  


• At least 3 years of experience in document control, records management, project administration, or a similar role, preferably within construction, mining, engineering, infrastructure, or related industries.


• Familiarity with engineering drawings and specifications (GA, Isometric, P&ID, Standard Drawings).
  


• Strong understanding of document management processes, version control, and compliance requirements.


• Proficient in Microsoft Office Suite and Adobe PDF.


• Experience with document management systems or EDMS platforms.


• Strong attention to detail and accuracy.


• Excellent communication and stakeholder coordination skills.


• Must be willing to work on a project-based contract (6 months) with potential extension depending on client needs.

• Willing to work in the office full-time at Arcovia City, Brgy. Ugong, Pasig City. (Monday - Friday, Morning Shift)

About Cybalink Solutions:

Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, apply now and grow your career with a team that backs you.