Executive Assistant- Financial Services

Job description:

Key Responsibilities

• Manage the CEO's calendar, appointments, meetings, and travel arrangements
• Screen and prioritize emails, calls, and correspondence
• Prepare reports, presentations, meeting agendas, and executive summaries
• Coordinate with internal teams, clients, vendors, and external stakeholders
• Track key projects and ensure deadlines are met
• Assist with bookkeeping, invoicing, expense tracking, and financial documentation when needed
• Maintain confidential records and sensitive business information
• Create and improve SOPs, workflows, and administrative processes
• Handle special projects and serve as the CEO's right hand in day-to-day operations

Qualifications

• 5+ years of experience as an Executive Assistant, Chief of Staff, Operations Coordinator, or similar high-level administrative role
• Previous experience supporting a CEO, Founder, Managing Partner, or C-level executive
• Experience working in an accounting firm, CPA firm, bookkeeping company, financial services firm, or professional services environment is highly preferred
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Advanced proficiency with Google Workspace and Microsoft Office
• Experience with accounting and business management software such as QuickBooks, Xero, Karbon, Canopy, TaxDome, or similar platforms is a plus
• Ability to manage multiple priorities with minimal supervision
• High level of discretion, professionalism, and attention to detail

What We're Looking For

The ideal candidate is resourceful, anticipates needs before they arise, and can operate as a strategic partner to the CEO. You are comfortable handling executive-level responsibilities, coordinating across departments, and keeping operations running smoothly behind the scenes.