Executive Assistant (Remote) | AU Dental Clinic & Medical Education

The snapshot

Staffstream is hiring an Executive Assistant to support the Director of a growing Australian medical education business. This isn't a calendar-and-inbox EA role. The Director is a high-performing surgeon who also runs professional development programs, training content, and speaking engagements for the medical community, and surgical commitments mean he's often unreachable for stretches of the day.

You'd work directly with him and a very small, close-knit team. The job is to be the person who keeps things moving when he can't: managing his priorities, handling communications on his behalf, and building the structure that stops things from falling through the cracks. This role is open to candidates based in the Philippines.

What you will actually do

Keeping his day on track

• Manage his priorities, schedule, and workflow with real autonomy, protecting his time and making sure the important things keep moving.


• Spot gaps, deadlines, and outstanding items before they become urgent, and act on them without being asked.


• Filter what needs his attention from what doesn't, and handle or delegate the rest with good judgement.

Communication on his behalf

• Draft emails, manage follow-ups, and act as his point of contact with stakeholders when he's unavailable.


• Chase people professionally and firmly to keep commitments on track, comfortable being directive when the situation calls for it.


• Develop a genuine feel for his tone and voice so your written correspondence sounds like him, not like a template.