HR Administrator and Crewing Assistant

Role Overview:

The Crewing Administrator, internally known as HR Administrator and Crewing Assistant will support crew mobilisation and demobilisation, employee documentation, contract processing, compliance tracking, vessel schedule updates, and day-to-day administrative tasks to ensure accuracy, timeliness, and smooth operational support for the business.

✨ Why You’ll Love Working With Us

• Annual Bonus and Salary Reviews
  


• Comprehensive HMO + 1 free dependent


• 30 days paid leave (vacation, sick and wellness) - with cash conversion


• Real growth — workshops, training and clear career pathways


• Great culture — team events, employee fairs, and monthly games with exciting prizes


• Tenure rewards — milestone gifts at 1, 5 and 10 years


• 2 days weekly rest for a better work-life balance

Key Responsibilities:

• Support the Crewing Coordinator with documentation, administrative requirements, and general crewing support.
  


• Prepare and issue project and marine contracts, ensuring accuracy and timely processing.


• Assist with mobilisation and demobilisation administration, including contracts, schedules, matrices, competencies, and required documentation.


• Update and monitor crew vessel schedules and maintain accurate tracking records.


• Create traveler profiles through ATPI and new starter profiles for project and marine employees.


• Follow up with employees to obtain required documents, including certificates, health licenses, vaccination records, competencies, and other compliance requirements.


• Arrange medical appointments, including Oil & Gas UK Medical, Drug & Alcohol testing, and travel consultations, and book staff training requirements.


• Support expense claim processing, monthly accounting reports, employee personnel files, recruitment administration, HR documentation, reporting, proofreading, data maintenance, and other ad hoc task.

What We're Looking For:

• Bachelor’s Degree in Human Resource, Business Administration, or a related field with 3 years of e
  xperience in maritime, crewing, oil and gas, offshore, marine operations, or similar industries is highly preferred.


• Background in crew mobilisation, demobilisation, vessel scheduling, employee documentation, contracts, training coordination, and compliance tracking.


• Experience handling certificates, health licenses, vaccination records, competencies, medical appointments, Drug & Alcohol testing, and travel-related requirements.


• Strong skills in administration, data entry, document management, reporting, and employee records maintenance.


• Proficient in Microsoft Office 365, spreadsheets, and other HR or operational systems.


• Strong attention to detail, time management, multitasking, critical thinking, and ability to meet deadlines.


• Excellent communication and interpersonal skills, with a proactive, adaptable, and service-oriented approach.
  


• Must be willing to work full time onsite at Arcovia City, Brgy. Ugong, Pasig City (Monday - Friday, morning shift).

About Cybalink Solutions:

Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, apply now and grow your career with a team that backs you.