HR Associate

Purpose

DUTIES AND RESPONSIBILITIES

• Manage
  day-to-day HR administration, including employee records in Zoho People
  and Microsoft SharePoint, employment contracts, HR letters, and related
  documentation.
  
• Administer
  attendance, leave, and overtime, and coordinate payroll inputs with
  Finance (the HR Associate does not process payroll).
  
• Coordinate
  performance reviews, probation management, and related documentation.
  
• Manage
  end-to-end recruitment, including sourcing through Zoho Recruit and other
  platforms, interview coordination, reference checks, and employment
  offers.
  
• Prepare
  HR reports and management information, and maintain HR policies, the
  Employee Handbook, SOPs, and templates.
  
• Support
  ISO 9001 and ISO 27001 requirements and internal and external audits, and
  contribute to process improvement, workflow optimization, and HR
  automation initiatives.
  

UAE Responsibilities

• Coordinate
  employee onboarding and offboarding, visa processing, employment permits,
  medical examinations, and Emirates ID applications.
  
• Liaise
  with the company’s outsourced PRO and relevant UAE government authorities.
  
• Maintain
  UAE employment documentation and support compliance with UAE labor law
  and statutory requirements.
  

Philippine Responsibilities

• Coordinate
  employee onboarding and offboarding and support compliance with Philippine
  labor law.
  
• Manage
  statutory compliance and reporting with DOLE, SSS, PhilHealth, Pag-IBIG,
  and BIR.
  
• Support
  government registrations and inspections where applicable.
  

Requirements

Qualifications

• Bachelor’s
  degree in Human Resources, Business Administration, Management, or a
  related discipline.
  
• At
  least 2–4 years of general HR experience.
  
• Experience
  in HR administration, recruitment, employee onboarding, employment
  documentation, and statutory compliance.
  
• Knowledge
  of Philippine labor legislation is advantageous.
  
• Willingness
  to learn UAE labor laws, visa processes, and employment requirements.
  

Systems & Technology

• Microsoft
  365, including SharePoint.
  
• HRIS
  platforms (e.g. Zoho People).
  
• Applicant
  Tracking Systems (ATS).
  
• Recruitment
  platforms (e.g. Zoho Recruit).
  
• Document
  management systems.
  

Skills Required

• HR
  administration
  
• Recruitment
  
• Knowledge
  of employment legislation
  
• Organization
  and time management
  
• Communication
  skills
  
• Attention
  to detail
  
• Confidentiality
  
• Microsoft
  365 and HR systems
  
• Ability
  to manage multiple priorities
  

Additional Responsibilities

• Maintain
  confidentiality.
  
• Represent
  the company professionally.
  
• Perform
  other duties reasonably assigned by management.