Human Resources Administrator

In this role, you will oversee the full employee lifecycle—ensuring all essential paperwork is completed accurately and on time, while directly evaluating and prioritizing applicant pipelines for the HR Associate to schedule.

This full -time position requires day hours from Monday–Friday and includes on -the -job training with competitive wage compensation.

Join us and be part of Trio's success! Let us help you find a job that fulfills your aspirations while also contributing to the success of our clients.

Job Responsibilities

Job Responsibilities

• Proactively verify morning shift arrivals and system logins for designated staff prior to 7:00 a.m. CST.
  
• Ensure Trio Management PH & US are carbon copied on all direct client attendance communications
  
• Send Trio hotline notifications for unscheduled absences and tardiness.
  
• Follow the Absent Employee Checklist document to communicate unscheduled absences to management and clients.
  
• Maintain and update active job listings on the company website.
  
• Manage the end -to -end recruitment process.
  
• Evaluate and prioritize incoming applicant pipelines for the HR Associate to schedule.
  
• Conduct initial screenings and interviews of potential candidates.
  
• Recommend qualified candidates to management for final interviews.
  
• Create, write, and customize compliant employment offer letters.
  
• Obtain formal management approval before facilitating contract and NDA signings.
  
• Coordinate with US Management to assign Trainual courses and establish training schedules.
  
• Contact absent candidates to offer rescheduling options for missed interviews and log all communication in Zoho Recruit.
  
• Oversee the entire employee lifecycle from onboarding through final exit and clearance.
  
• Process onboarding requirements for new hires, including the collection and monitoring of pre -employment documents.
  
• Organize and conduct virtual or onsite orientation sessions covering company background, core values, and policies.
  
• Handle resignation processing, prepare termination documents, and monitor the return of company -issued assets.
  
• Review and process disciplinary actions.
  
• Administer, follow up on, and witness employee reviews of RCAs, NTEs, NODs, and RTWOs in coordination with Team Leaders.
  
• Review the Disciplinary Action Tracker daily to manage deadlines, create action items, and roll over unresolved items at the end of the month.
  
• Validate submitted medical certificates for attendance -related concerns.
  
• Secure formal sign -offs from the Director of Operations for disciplinary actions.
  
• Document specific details of poor performance, misconduct, or policy violations with precise dates and times.
  
• Maintain, organize, and store accurate disciplinary trackers and files within designated digital folders.
  
• Facilitate, send out, and track the completion of regularization or 6 -month employee evaluation processes.
  
• Keep digital and paper employee 201 files organized
  
• Review candidate applications daily to provide management with an End of Day report detailing job opening statuses and open disciplinary items.
  
• Respond promptly to all management communication via email or Google Chat.
  
• Create bulleted meeting summaries from Google Gemini transcriptions after recorded virtual meetings.
  

Requirements

• Bachelor’s degree in Human Resource Management, Psychology, Business Administration, or related field.
  
• At least 1–2 years of progressive HR or administrative experience is preferred, with a demonstrated ability to operate autonomously rather than in a purely supportive capacity.
  
• Strong foundational knowledge of basic labor laws, onboarding processes, and a strict commitment to ensuring legal compliance across all job offers and contracts.
  
• Remarkable conflict management and decision -making skills, backed by a solid, practical understanding of employee relationships, staffing management, and payroll and benefits administration.
  
• Proven ability to manage hiring and interview scheduling, including sending follow -up communication and assessment requests.
  
• Ability to assist with new hire orientation and provide a positive onboarding experience.
  
• Competency to oversee the complete employee lifecycle, from driving comprehensive virtual or onsite new hire orientations to processing sensitive resignations, terminations, and company asset clearances.
  
• Experience with document creation and maintaining organized disciplinary action records.
  
• Strong organizational skills for managing employee HR files and ensuring they are up -to -date.
  
• Effective written communication skills to compile and present daily activity reports.
  
• Proficiency in Microsoft Office and Google Workspace tools.
  
• Excellent oral and written English.
  
• Excellent time management and attention to detail to track deadlines and provide timely updates.
  
• Must be proactive, trustworthy, and able to maintain confidentiality in handling employee files.