Legal Operations Officer

The Legal Operations Officer assists the Legal Operations Manager in providing support to the FDC Legal Team: General Counsel, Tax, Litigation and Corporate Governance leads.

DUTIES AND RESPONSIBILITIES:

General

• Administer and maintain the legal management system to ensure smooth and efficient operation of our legal department.
• Collaborate with the legal team to identify system requirements and implement necessary updates or modifications to meet evolving needs.
• Develop and maintain the system's organizational structure, user roles, permissions, and access controls, ensuring compliance with relevant regulations and best practices.
• Train legal department staff on system functionalities and ensure proper utilization of the legal management system.
• Troubleshoot and resolve any technical issues related to the legal management system, escalating issues as necessary to the appropriate technical support teams.
• Collaborate with IT and/or external vendors for system upgrades, new implementations, and integrations with other systems, ensuring seamless connectivity and data transfers.
• Regularly review system performance and usage analytics, generating reports and identifying areas for improvement or optimization.
• Stay up to date with the latest technology trends and emerging legal management system solutions to propose enhancements or updates to the existing system.
• Lead change management and adoption efforts for system updates or new implementations, working closely with key stakeholders to ensure successful implementation and user acceptance.

Documents and Records management

• Files documents and records according to defined document filing and classification;
• Organize the filing and classification of documents and records according to the defined standards;
• Guards the retention period and safe disposal of documents and records; and
• Maintain active inventory of records and documents.

Administrative Tasks

• Support the legal operations as to billing;
• Performs other duties and responsibilities that may be assigned by the General Counsel, Tax, Litigation, Corporate Governance leads and the Legal Operations Manager.

TECHNICAL COMPETENCIES AND SKILLS:

• Strong technical skills and ability to navigate and efficiently utilize legal management systems and related applications.
• Excellent knowledge of legal department operations and processes, as well as legal technology trends and advancements.
• Proven track record of successfully implementing and managing legal management systems, including integration with other systems.
• Strong project management and organizational skills, with the ability to prioritize tasks and handle multiple projects simultaneously.
• Excellent communication and collaboration skills, with the ability to work effectively with legal professionals and technical support teams.
• Attention to detail and problem solving abilities to troubleshoot technical issues and identify solutions.

QUALIFICATIONS:

• Bachelors degree in business, political science, legal management, or any closely related fields.
• Experience in Power BI, SQL, Excel are advantages but not required.
• Has experience in the field of legal and compliance systems.
• Preferably has experience in business operations and process flows but not required.
• Amenable to work on-site in BGC, Taguig (Monday-Friday).