Male Admin Receptionist

JOB DETAILS:

• Role: Admin Receptionist


• Salary: Php 20,000 - PHP 22,000


• Work Arrangement: On-site (Monday - Friday)


• Employment Type: Independent Contractor


• Location: Alabang Muntinlupa City


• Candidates must own a personal Laptop


• Amenable to start ASAP

Job Summary:
The Admin Receptionist serves as the first point of contact for the organization, providing a welcoming and professional front-desk experience. This role is responsible for greeting and assisting visitors, managing incoming calls, handling correspondence, and supporting various administrative tasks to ensure smooth day-to-day operations. The Receptionist maintains a positive company image by delivering excellent customer service, demonstrating strong communication skills, and ensuring an organized and efficient reception area.

Key Roles and Responsibilities:

Financial & Billing Monitoring

• Monitor office payables: Track, log, and monitor recurring bills, invoices, and utilities for all office locations to ensure timely payments.


• Coordinate closely with the Finance/Accounting department to submit approved
  invoices, billing statements, and receipts for processing.


• Maintain a well-organized digital and physical filing system for all financial documents,contracts, and payment records.


• Assist in reconciling monthly office expenses and flag any billing discrepancies to
  management

 Secretarial, Hospitality & Executive Support

• Provide dedicated, day-to-day administrative and personal support to key managers and executives.


• Manage high-level executive logistics, including booking flights, securing accommodations, and arranging ground transportation.


• Coordinate executive dining requirements, such as placing food orders, managing
  restaurant reservations, and overseeing in-office meal deliveries.


• Maintain executive workspaces: Ensure the executive’s desk and meeting areas are
  kept pristine by clearing away food, trash, and used dishware promptly after meals or
  meetings.


• Manage complex calendars, schedule appointments, handle sensitive email
  correspondence, and draft corporate documents/reports with high confidentiality.

Front Desk, Safety & Security Management

• Act as the primary point of contact for all incoming visitors, clients, and partners,
  ensuring a warm, professional welcome.


• Maintain office security: Strictly enforce office access controls by logging all guests,
  issuing visitor/building passes, verifying identities, and coordinating closely with building security or management.


• Monitor the reception area and office entry points to prevent unauthorized access and
  report any security incidents or hazards immediately.


• Manage the main multi-line telephone system; screen, filter, and direct incoming calls
  appropriately. 

Office Operations & Supplies Management

• Monitor, procure, and maintain inventory for office supplies, pantry items, and
  equipment.


• Handle all incoming and outgoing mail, packages, and courier services.


• Oversee meeting room schedules, ensuring conference rooms are clean, organized, and properly equipped before executive meetings.


• Coordinate with housekeeping and external vendors to maintain overall office cleanliness and routine maintenance.


• Support HR and Admin during new hire onboarding by preparing workstations and
  welcome kits.

Qualifications:

• Graduate of Hospitality Management, Business Administration or any related field.


• With experience in hospitality, hotel, customer service, or administrative support is an advantage
  


• With a pleasing and professional personality.


• Excellent verbal and written communication skills.


• Strong organizational and multitasking abilities.


• Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.)


• Customer service-oriented and able to interact confidently with clients and guests.


• Can work independently and as part of a team.


• Willing to learn and take initiative in a fast-paced environment.


• Willing to perform other tasks as may be assigned.


• Must own a personal laptop and have a basic troubleshooting/computer skills.


• Willing to work on-site and follow assigned schedules.