Mobilisation Administrator

Role Overview:

We are seeking a highly organised Mobilisation Administrator to coordinate workforce mobilisation, demobilisation, compliance, and travel logistics for shutdown and project-based works. The ideal candidate has experience in mobilisation, workforce coordination, logistics, or operational support, preferably within mining, resources, oil and gas, heavy industry, or similar environments.

✨ Why You’ll Love Working With Us

• Annual Bonus and Salary Reviews
  


• Comprehensive HMO + 1 free dependent


• 30 days paid leave (vacation, sick and wellness) - with cash conversion


• Real growth — workshops, training and clear career pathways


• Great culture — team events, employee fairs, and monthly games with exciting prizes


• Tenure rewards — milestone gifts at 1, 5 and 10 years


• 2 days weekly rest for a better work-life balance

Key Responsibilities:

• Coordinate end-to-end mobilisation and demobilisation activities to ensure personnel are ready for site deployment.


• Manage compliance requirements including medicals, drug and alcohol screening, tickets, competencies, VOCs, inductions, and site access requests.


• Arrange flights, interstate travel, site travel, accommodation, and related logistics.


• Prepare and issue mobilisation and demobilisation plans to relevant stakeholders.


• Maintain accurate labour lists, mobilisation records, workforce updates, and documentation.


• Communicate with workforce, site teams, workforce planning, recruitment, training, and compliance teams.


• Escalate mobilisation risks, delays, or compliance issues that may impact site readiness or start dates.


• Support job-to-job transitions and ensure mobilisation requirements are completed for upcoming projects.
  

What We're Looking For:

• Bachelor’s Degree in HR, Psychology, or relevant field with minimum of 3 years’ experience in mobilisation, workforce coordination, logistics, or operational support.


• Background in construction, shutdown, engineering, mining, resources, oil and gas, or heavy industry environments is highly regarded.


• Experience managing high-volume or time-critical workforce mobilisation requirements.


• Knowledge of site access, compliance documentation, travel logistics, and accommodation coordination.


• Experience using mobilisation or workforce management systems such as Airtable, Pegasus, INX, SAP, or similar is desirable.


• Strong communication skills with workers, internal teams, clients, and service providers.


• Strong organisational, time-management, and problem-solving skills with high attention to detail and accuracy in compliance documentation and workforce records.


• Must be willing to work full time onsite at Arcovia City, Brgy. Ugong, Pasig City (Monday - Friday, morning shift).

About Cybalink Solutions:

Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, apply now and grow your career with a team that backs you.