Project Coordinator (Remote) | BuildXact & Xero | AU

What you need to bring

• Demonstrated, hands-on experience with BuildXact for project management, purchase order creation, and financial administration within a construction environment — this is a non-negotiable requirement.
  


• Proficiency in Xero for bank reconciliation, invoicing, and financial record management — candidates must be able to demonstrate direct platform experience.
  


• Background in construction project administration, residential building, or a related trades and contracting environment.
  


• Strong organisational and follow-up skills, particularly in the context of chasing supplier and trade quotes and managing procurement timelines across multiple projects simultaneously.
  


• Attention to detail in purchase order management, invoice processing, and financial data entry — understands the consequences of errors in a construction financial context.
  


• A fast learner who can absorb new processes and systems quickly and contribute productively from an early stage with the support of the existing team.
  


• Experience coordinating with subcontractors and suppliers across a construction project pipeline, including quote management and delivery coordination, is a genuine plus.
  


• Familiarity with construction procurement and materials ordering processes — understanding of typical lead times, supplier relationships, and the commercial implications of procurement delays — is desirable.
  


• Experience working within a project management team environment alongside coordinators, project managers, and site personnel is desirable.