AP Accounting Clerk - 21743

Role: Accounts Payable / Accounting Clerk

Priority Location: Philippines

Working Hours: US Pacific Time

Type of Contract: Independent Contractor

Type of Job: Remote

The final offer is at the client’s discretion and will depend on the candidate’s interview result, skills, and experience.

About the Role

We are looking for a detail-oriented and experienced Accounts Payable / Accounting Clerk to support our Finance team with accounts payable review, reconciliations, purchase order tracking, and general accounting accuracy.

Our company utilizes a third-party accounting provider to process vendor invoices and bill payments through a centralized AP email, with entries recorded in QuickBooks Online (QBO). In this role, you will serve as our internal review and reconciliation layer—ensuring all transactions are accurately recorded in QBO, properly supported, and correctly coded. Additionally, you will maintain our Purchase Order (PO) tracking system, matching vendor invoices against approved POs and tracking remaining balances based on actual spend.

Key Responsibilities

QuickBooks Online Review & AP Reconciliation

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  Review bills and transactions entered into QuickBooks Online (QBO) by the third-party accounting provider.

  
  


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  Verify vendor details, invoice numbers, dates, amounts, due dates, payment terms, and accounting periods.

  
  


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  Ensure accurate General Ledger (GL) account, class, location, and department coding.

  
  


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  Identify incorrect, incomplete, or duplicate entries and coordinate corrections.

  
  


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  Review vendor credits to ensure they are properly recorded and applied.

  
  


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  Assist with AP subledger and General Ledger reconciliations.

  
  

Invoice Documentation & Recordkeeping

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  Confirm vendor invoices and supporting documentation are properly attached to transactions in QBO, locating and uploading any missing files.

  
  


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  Monitor the AP email inbox against QBO to flag unprocessed or delayed invoices.

  
  


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  Ensure accounting records have complete, audit-ready supporting documentation.

  
  

Purchase Order Tracking & Vendor Spend

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  Maintain and update the company’s Purchase Order (PO) tracking system.

  
  


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  Match vendor invoices against approved POs, tracking original amounts, invoiced-to-date totals, remaining balances, and PO statuses.

  
  


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  Monitor vendor spend against approved PO amounts and flag overages or unapproved invoices.

  
  


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  Identify duplicate or misapplied invoices against open POs.

  
  


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  Follow up with internal teams regarding missing POs, approvals, receipts, or supporting documentation to support purchasing compliance.

  
  

Accounting & Finance Support

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  Maintain Excel/Google Sheets accounting schedules and trackers.

  
  


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  Assist with transaction research, data cleanup, and accounting system maintenance.

  
  


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  Review accounting records for missing documentation or unusual transactions.

  
  


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  Support the Controller with general accounting, financial reporting, and administrative tasks as assigned.

  
  

Qualifications & Skills

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  Experience: 2+ years of Accounts Payable, bookkeeping, or general accounting experience.

  
  


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  QuickBooks Online Proficiency: Strong hands-on experience entering, reviewing, correcting, and reconciling transactions in QBO.

  
  


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  AP & PO Matching: Demonstrated experience with vendor reconciliations, working with purchase orders, and matching vendor invoices to POs.

  
  


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  Accounting Knowledge: Solid grasp of basic accounting principles, GL coding, debits and credits, and accruals.

  
  


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  Spreadsheet Skills: Advanced working knowledge of Microsoft Excel or Google Sheets.

  
  


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  Core Competencies: Exceptional attention to detail, strong discrepancy identification, organized, self-motivated, and comfortable managing recurring deadlines.

  
  


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  Communication & Setup: Clear written and verbal English communication; comfortable working remotely and collaborating with a U.S.-based Finance team.

  
  

Nice to Have

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  Experience working alongside outsourced or third-party accounting providers.

  
  


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  Familiarity with PO or procurement management systems.

  
  


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  Background in manufacturing, food processing, distribution, or supply chain environments.

  
  


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  Experience with inventory-related purchasing and three-way matching processes.