Senior Project Administrator

Role Overview:

We are seeking an experienced Senior Project Administrator to support workforce management activities for a leading Australian mining and resources client. This role plays a critical part in workforce compliance, mobilisation, roster coordination, training management, travel logistics, and workforce administration.

✨ Why You’ll Love Working With Us

• Annual Bonus and Salary Reviews


• Comprehensive HMO + 1 free dependent


• 30 days paid leave (vacation, sick and wellness) - with cash conversion


• Real growth — workshops, training and clear career pathways


• Great culture — team events, employee fairs, and monthly games with exciting prizes


• Tenure rewards — milestone gifts at 1, 5 and 10 years
  


• 2 days weekly rest for a better work-life balance

Key Responsibilities:

• Support Core Crew coordination, workforce administration, and mobilisation activities across multiple sites.


• Coordinate compliance requirements, including training, certifications, medicals, DAS testing, inductions, and site access.


• Conduct compliance reviews, monitor expiries and gaps, and follow up on upskilling or workforce risks.


• Maintain workforce records, training information, compliance documentation, and employee updates in IFS and other systems.


• Coordinate travel, accommodation, roster updates, labour forecasts, personnel allocations, and backfill requirements.


• Communicate with employees, site teams, operations, candidates, and internal stakeholders regarding workforce updates.


• Manage shared inboxes, trackers, work order administration, reporting, and general project administration.


• Escalate compliance risks, workforce issues, and operational concerns in a timely manner.
  

What We’re Looking For:

• Bachelor’s degree in Human Resource Management, or a related field, with 3–5 years of experience in project administration, mobilisation, compliance coordination, recruitment administration, or a similar role.


• Strong experience in workforce compliance, onboarding, travel coordination, roster support, and workforce documentation.


• Experience within mining, construction, engineering, or other project-based environments.
  


• Australian or international client exposure is strongly preferred.


• Proficient in Microsoft Office Suite, with experience using workforce management and compliance systems such as IFS, ERMS, Pegasus, CMS, Scodle, or similar platforms highly regarded.


• High attention to detail with strong organization, prioritization, communication, and record-keeping skills.


• Able to manage senior-level responsibilities independently without direct people leadership.


• Proactive and assertive in following up requirements, escalating issues, and managing competing priorities.


• Must be willing to work full time onsite at Arcovia City, Brgy. Ugong, Pasig City (Monday - Friday, morning shift).

About Cybalink Solutions:

Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, apply now and grow your career with a team that backs you.