US Timekeeping Audit Specialist

Essential Functions:

Timekeeping Audit & Compliance

• Perform regular audits of employee time records, attendance data, and payroll-related transactions to ensure accuracy and compliance.


• Review timekeeping entries, schedule exceptions, missed punches, overtime, shift differentials, premiums, callback pay, on-call pay, and leave usage.


• Identify, investigate, and resolve timekeeping discrepancies and payroll-impacting issues.


• Ensure compliance with federal, state, local, and organizational payroll and labor regulations.


• Monitor adherence to collective bargaining agreements, attendance policies, and workforce management procedures.


• Maintain accurate documentation of audit findings, corrective actions, and process improvements.

Timekeeping System Administration

• Utilize and support UKG (or equivalent workforce management systems) for timekeeping audits and reporting.


• Analyze system-generated reports to identify trends, errors, inconsistencies, and compliance risks.


• Support system testing, upgrades, and implementation of timekeeping-related enhancements when applicable.


• Partner with Payroll, HR, and operational leaders to ensure system configurations align with business requirements and labor regulations.

Employee and Manager Support

• Serve as a subject matter expert for timekeeping policies, procedures, and system functionality.


• Respond to and resolve employee and manager inquiries related to timekeeping records and transactions.


• Provide guidance and education on proper timekeeping practices and compliance requirements.


• Deliver exceptional customer service while maintaining confidentiality and professionalism.

Reporting & Process Improvement

• Prepare audit reports and provide recommendations to improve timekeeping accuracy and operational efficiency.


• Identify recurring issues and proactively recommend process enhancements.


• Assist in developing and updating timekeeping procedures, training materials, and internal controls.


• Support organizational initiatives related to workforce management, payroll compliance, and operational excellence.

Job Requirements:

Required

• Bachelor's Degree in Accounting, Finance, Business Administration, Human Resources, or a related field;


• Minimum of 5 years of relevant experience in payroll, timekeeping, workforce management, auditing, or a related discipline.


• Experience working in a complex organization with multiple employee populations and multi-entity employment structures.


• Experience interpreting and applying labor agreements and employment policies.


• Experience supporting unionized work environments.


• Experience using UKG Workforce Management (UKG/Kronos) or related timekeeping systems.

Preferred

• Experience conducting timekeeping or payroll compliance audits.


• Experience supporting large healthcare systems with diverse workforce groups.


• Experience developing workforce management reports and process improvement initiatives.

Preferred Certifications

• Fundamental Payroll Certification (FPC)


• Certified Payroll Professional (CPP)