Administrative Specialist (M/F/D)

Job Req Number:  124438
Time Type: Full Time

YOUR TASKS 

• Operating the call centre.


• Overseeing outgoing and incoming correspondence, liaising with Poczta Polska and courier companies.


• Organising the proper flow of documents, including sorting and distributing them to the correct recipients.


• Maintaining records of correspondence, stamps and car park passes.


• Supporting Company employees in organising internal meetings at DSV’s headquarters.


• Meeting support: arranging catering.


• Liaising with suppliers of administrative products and services; ordering stamps, business cards, stationery and office equipment, etc.


• Ensuring that office spaces, the kitchen and general-purpose areas are maintained to the required standard.


•  Liaising with the property manager regarding the commissioning of routine repairs and other maintenance work 
  relating to the office and car park.


• Liaising with suppliers of administrative and food products and services for the office.


• Ordering food items such as milk, tea, sugar, etc.


• Branch attendance register


• Ordering envelopes and other items for postal/courier dispatch


• Cleaning coffee machines


• Reporting faults – office equipment – furniture, coffee machines, water filters, office area of the building


• Liaising with the cleaning company


• Ordering cleaning supplies, toilet paper and paper towels for the branch


• Managing the disposal of documents


• Managing the disposal of printer toner cartridges


• Managing the archiving of documents – Branch 

OUR EXPECTATIONS 

• Experience in a similar role, including reception duties and liaising with suppliers and internal and external clients.


• Accuracy, conscientiousness and a systematic approach to work


• Excellent ability to organise own work


• Computer proficiency, including the Office suite


• Good communication skills and the ability to build relationships effectively


• Assertiveness and the ability to set clear expectations

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. 

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.