Assistant

MISSION

Support daily department activities and assist in coordinating department policies, processes and relevant documents.

GENERAL FUNCTIONS

• Assist the manager, with day-to-day operation, in the life cycle department functions and duties.


• Ensure the department is organized and operated in the right way.


• Compiling and update employee records.


• Coordinate department projects (meetings, trainings, surveys…).


• Carry out the necessary documentation according to the procedures / rules applicable in each case.


• Assist in the reports both local and to the corporation as in other specific or ad-hoc tasks.


• Update and control the information IT tools of the area.


• Providing clerical and administrative support to the department executions.


• Communicate with public services when necessary.


• Deal with employee requests.


• Properly handle complaints and grievance procedures.


• Observe Ficosa’s Code of Ethics to avoid fraudulent practices. Comply with Information Security Management System (ISMS) applicable to the job, along with the training related thereto.


• Actively cooperate in maintaining, promoting and improving the OSHE and Quality department.

(*)   The described functions are only the most representative for this job position; therefore they should not be understood as all the inherent functions related to this job position.

POSITION REQUIREMENTS

OTHER SPECIFICATIONS