Business Travelers Specialist

Company Description \nVialto Partners is a market leader in global mobility services. Our purpose is to \u2018Connect the world\u2019. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues. \nOur teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work. \nWorking at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 6,500 staff in over 50 countries around the world, and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients. \nVialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve. \nTo learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry. You can also follow us on Linkedin and Instagram. \nJob Summary \nThe Business Travelers Team plays a key role in managing and supporting business travel and workforce deployments across multiple jurisdictions. Acting as the central point of contact for employees, clients, and internal stakeholders, this position ensures full compliance with PWD regulations and related immigration, tax, and labor laws. The role focuses on delivering a seamless travel and deployment experience while maintaining high standards of regulatory compliance, operational efficiency, and client satisfaction.\n\n \nKey Responsibilities\n\n * Execute requests in line with Business Traveller service line guidelines, ensuring full compliance with Posted Worker Directive (PWD) regulations, including manual submission of required notifications\n * Collaborate closely with clients and Vialto teams to ensure smooth, efficient, and timely execution of requests\n * Partner with third-party providers, when required, to support and streamline deployment processes\n * Maintain accurate and comprehensive process documentation to ensure accountability and support future reference\n * Proactively identify, assess, and address potential risks or challenges that may impact daily performance or service quality\n * Contribute to the development, enhancement, and optimization of automated and RPA solutions within the Business Traveller service line\n * Communicate with multiple territories to resolve complex queries and navigate varying processes and regulatory requirements\n * Serve as the primary point of contact for business travelers regarding PWD requirements, delivering high-quality service and addressing inquiries and concerns effectively\n * Maintain regular communication with internal and firm-wide stakeholders, providing updates on travel assessments and ensuring stakeholder alignment and client satisfaction\n\n\n\nQualifications\n\n * English on min B1/B2 and fluent Polish\n * Relevant Education or experience is an advantage\n * Proactive work approach with the ability to make appropriate decisions\n * Strong prioritization skills, capable of managing multiple tasks concurrently\n * High levels of confidentiality and resilience in a busy role\n\n\n\nAdditional Information\n\n * This role is open in a hybrid working model with twice a week visit to our office\n * Comprehensive medical care\n * Additional insurance\n * Cafeteria platform where you can use a wide range of e-vouchers and a MultiSport card.\n * This is an entry-level position; we invite all those who would like to start their careers in Global Mobility!\n\n\n