Junior Immigration Consultant

Job Description

Junior Immigration Consultant

Contract: Permanent, Full Time  

Team: Poland Inbound

Office Location: Warsaw, Krakow, Gdansk or Wroclaw offices will be considered, but will depend on business need

The role:

As a Junior Consultant, you will play an important supporting role in delivering high-quality immigration services to Fragomen’s clients. Working under the supervision of Senior Consultants and Managers, you will assist in the preparation and coordination of immigration applications, ensuring accuracy, compliance, and timely delivery.

You will be involved in the day-to-day handling of casework, including drafting documentation, maintaining case records, end-to-end preparation and submission of applications to local government authorities and communicating with clients on routine matters. Your work will contribute to enabling foreign employees of our clients to live and work in Poland in a compliant manner.

In addition to your casework, you will collaborate closely with your team on administrative and organizational tasks, while continuously developing your technical knowledge and client management skills.

What your day will look like:

• Supporting the preparation and submission of immigration applications, including drafting forms, letters and supporting documentation
• Maintaining and updating case records and documentation in internal systems
• Communicating with clients and assignees on routine matters, providing guidance and regular updates to assignees regarding their applications
• Monitoring case progress and ensuring deadlines and service levels are met
• Escalating complex issues, delays or risks to senior team members in a timely manner
• Uploading and managing documentation with local Immigration Authorities
• Managing a caseload in an organised and efficient manner while adhering to deadlines
• Assisting with legal research and gathering information required for case processing
• Participating in team meetings, training sessions and internal knowledge sharing
• Contributing to a collaborative team environment and supporting wider team activities as required

The team:

You will be joining a dynamic team of immigration professionals working in a fast-paced, international environment. Collaboration is at the heart of what we do—teamwork, knowledge sharing, and mutual support are essential to our success. As we build our presence in Poland, you’ll have the opportunity to contribute meaningfully from day one while being supported by a culture that values empowerment, growth, and continuous learning. It’s an exciting time to join a team where your expertise will have a real impact.

What we are looking for:

The successful applicant may have some prior exposure to immigration, legal, or administrative work. Most importantly, they will demonstrate strong organisational skills, a proactive mindset, a genuine interest in immigration and a willingness to learn and grow in a fast-paced, client-focused environment.

Also required:

• The ability to manage a high case load as per business need
• Strong attention to detail and a high level of productivity
• The ability to multitask in a fast-paced environment with competing demands
• The ability to meet assigned deadlines and communicate progress to supervisors
• Flexibility and initiative in your approach, contributing to a positive work environment
• The ability to develop strong working relationships with team members
• Excellent written and verbal communication skills
• Good organisation skills with ability to plan, prioritise, meet deadlines and manage multiple small-scale projects
• Professionalism, quality service and a “can do” attitude to internal members/departments of the Firm as well as external clients and vendors

What we offer:

A career at Fragomen will provide you with the opportunity to work in an exciting environment for a broad range of clients, where no two days will be the same. You will face interesting challenges, and will work with dedicated, friendly and ambitious people, where providing exceptional client service is at the core of what we do. We are extremely proud of our workforce at Fragomen, and we are fully committed to providing equal opportunities.

At Fragomen, we value our employees and are committed to providing a comprehensive benefits package that supports your well-being and professional growth. Our offerings include (but are not limited to):

• Competitive Salary: We offer salaries that reflect your skills and experience 
• Health and Wellness: Private Medical Insurance  
• Protection and Security: Pension scheme   
• Professional Development: Access to our e-learning platform 
• Hybrid Work Arrangements: The Firm embraces a global hybrid working policy. We are dedicated to fostering a flexible work environment that enables our people to perform at their best. Our hybrid model strikes a balance between in-office collaboration and the option to work remotely 

What to expect:

• Once you have submitted your application, our Talent Acquisition team will review your skills and experience. If these match the requirements of the position, a member of our team will contact you to schedule an initial phone call.
• If shortlisted, you will be invited to participate in our interview process, which will consist of at least two stages, one of which will be conducted in-person. Depending on the role, you may also be required to complete a written assessment.
• After the interviews, we will carefully evaluate all candidates and make our final decision. You will be notified of the outcome and feedback will be provided.
• At Fragomen, we are committed to fostering an inclusive and accessible workplace for all applicants and employees. If you require any specific accommodations or support during the interview process, please let us know, and we will consider what reasonable adjustments are possible to meet your needs

Who we are:

At Fragomen, we are more than a global immigration services provider – we are pioneers shaping the future of mobility. With a passion for navigating the complexities of immigration, we help individuals and businesses transcend borders, unlocking opportunities around the world. As a forward-thinking, global business, we combine deep expertise with innovative technology to craft solutions that not only simplify the immigration process but also drive strategic success for our clients. Whether it is assisting multinational companies or helping people start new chapters in their lives, we are driven by the belief that global movement is the key to unlocking a world of possibilities.

We are proud of our team spirit, and we like to reflect this in the way that we work and everything we do. Our Responsible Business Practices ("RBP") prioritize Fragomen's social responsibility through a cohesive strategy covering five key focus areas: Corporate Social Responsibility, Culture and Inclusion, Sustainability, Well-Being and Pro Bono. Our RBP initiatives offer great opportunities for everyone at Fragomen to feel included, get involved and shape thoughtful initiatives and activities. For more information, please visit our website – https://www.fragomen.com/about/responsible-business-practices.html.

Fragomen is committed to promoting equal opportunities for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status.

All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position’s location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI‑assisted tools for administrative screening purposes only - never for decision‑making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws.