Project Coordinator

Your responsibilities

• Maintaining the project documentation register and Master Document Register (MDR);


• Monitoring document statuses, including: planned, in preparation, under review, submitted, commented, approved, AFC/IFC and as-built;


• Distributing documents and comments to the responsible parties;


• Monitoring response deadlines for designers, suppliers, the Client and subcontractors;


• Maintaining the Comment Register and ensuring that all comments are properly addressed and closed;


• Coordinating engineering disciplines, including civil, electrical, HV, BESS, SCADA/EMS, telecontrol, protection systems and grid compliance;


• Organising engineering meetings and preparing meeting agendas;


• Preparing Minutes of Meeting (MoM) and action lists;


• Monitoring the implementation and closure of meeting actions;


• Updating tasks, deadlines, responsibilities and progress statuses;


• Maintaining registers for Requests for Information (RFI), Technical Queries (TQ), Non-Conformance Reports (NCR), design changes and technical decisions;


• Verifying the completeness of documentation required for procurement and the commencement of construction works;


• Ensuring that engineering documentation is issued to the procurement and construction teams in accordance with the project schedule;


• Coordinating vendor documentation for transformers, switchgear, BESS, PCS, MV stations, SCADA and protection systems;


• Monitoring the review and approval of datasheets, drawings, FAT procedures and test plans;


• Supporting the Project Manager in updating the engineering and procurement schedules and monitoring key project milestones;


• Identifying delays and promptly escalating them to the Project Manager;


• Preparing weekly reports covering overdue items, critical decisions, engineering progress and project risks;


• Collecting handover, testing, commissioning and as-built documentation;


• Preparing the handover dossier structure required for PAC and COD;


• Actively supporting the Project Manager during project and coordination meetings.

Our requirements

• Bachelor’s degree in Business Administration, Engineering, Project Management or a related discipline;


• Minimum 2 years of relevant experience;


• Native Polish language – mandatory;


• Fluent English;


• Advanced Microsoft Office skills;


• Valid driving licence;


• Highly organized;


• Proactive;


• Strong communication skills;


• Service-oriented;


• Problem-solving skills;


• High integrity;


• Team player.

Optional

• Renewable energy experience;


• Previous EPC, infrastructure or renewable energy project support experience;


• Knowledge of Polish administrative and permitting procedures;


• Experience with SharePoint, Aconex, Procore or Autodesk Construction Cloud;


• FIDIC experience;


• Experience working in an international environment.