Bids & Tenders Specialist

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Sales Enablement

Job Sub Function:

Contract Administration and Management

Job Category:

Business Enablement/Support

All Job Posting Locations:

Porto Salvo, Portugal

Job Description:

Tasks:

•Create and register tasks in the respective management software:

Register all requests of prices received in the department, email, fax, sales force or platforms

Daily analyses of electronic platforms (download new tenders terms):

Task performed every day, the department is responsible to check one platform per day, multiplied per 6 platforms

Analyze tenders terms;

Request payment for tender terms;

Prepare offers/tenders in contract/tenders management software:

Generate the final document to be sent to the customer accordingly the customer request/template

Prepare offers/tenders in the respective electronic platforms:

Upload all data, along with files and prices in each platform, depending on the customer

Prepare tenders legal documentation:

Gather all documents needed in the tender terms and create the necessary ones

Prepare samples, as per tender request:

Not all tenders have the need for samples, but when requested shall order samples, label and prepare documents the follow along with the samples

Guarantee tenders review (2 verifications – 4 eyes):

Request payment for tender process in legal entities send confirmation for the customer:

All tenders with significant value have to be validated/audited by an auditors court, to confirm the legality of the process and the company shall pay for it and have a note confirming the payment

Send letter to the customers (acknowledgment letter in case of no answer, or product not available in company´s portfolio):

Register adjudications and contracts;

Prepare insure request and similar legal documents:

Analyze the contract previous document and validate the tender value adjudicated, obligations, etc…

Fill Excel template with awarded data;

Archive tenders offers and contracts;

Support negotiations/changes in award conditions for tenders;

Read, register and forward department emails and correspondence;

Manage phone calls from internal and external customers;

Help customer service checking prices and solve overrides

Requirements:

Degree in health sciences

Mastery on Microsoft Office tools

Minimum of 2 years experience in public procurement

 

 

Required Skills:

 

 

Preferred Skills:

Communication, Contract Management, Data Capturing, Detail-Oriented, Document Management, Due Diligence, Issue Escalation, Office Administration, Process Optimization, Process Oriented, Regulatory Compliance, Report Writing, Sales Enablement, Sales Support, Tender Management, Time Management