Assistant Manager - Collections

Classification: Public

JD (Assistant Manager – Collections)

Responsibility:

Responsible for:

His/her personal safety and that of all personnel under his/her authority, including others who

may be affected by the company's activities. In particular to:

Conduct risk assessments on activities within their department ensuring that the methods and

safe systems of work are safe and implemented;

Ensure all employees and contractors under their control are competent to undertake their

duties;

Ensure all accidents, incidents and near misses are reported and investigated;

Promote good behaviours and set a personal example with regard to occupational health and

safety matters.

Key Roles & Responsibilities:

Accounts Receivable Activities

1. Analyse customer data to identify patterns in collection to help in designing the collection

strategies.

2. Meet accounts receivable operational standards by contributing information to strategic

plans and reviews.

3. Ensure customer-service level standards by responding to customer queries and attending

to the requests and requirements of the internal customer, on a timely basis.

4. Liaise with the Direct Manager and/ or respective credit analyst/operation department to

ensure that due payments are repaid with a minimum delay.

5. Follow-up on parties having outstanding due payments on a regular basis and send out

payment reminders as and when required to monitor and reduce the account receivable

turnover days.

6. Collect accounts by contacting customers referred by credit analyst; investigating

circumstances of non-payment; negotiating and resolving conflicts; expediting payment

collection.

7. Generate and/ or prepare standard receivables' reports as requested by the Direct

Manager.

Reporting Activities

8. Prepare financial reports and related analysis for Account Receivables during the Quarterly

Financial Reporting cycle.

9. Prepare the consolidated monthly working capital reports and covering any ad-hoc reports

relating to Working capital optimization.

10. Engage with the external auditors to furnish the relevant information ensuring the smooth

completion of the statutory reporting audit.

Business Finance

11. Take the lead in preparing the relevant business units AR reports and related analysis

during monthly report cycle process.

Classification: Public

12. Engage actively with business to analyse information, collect, and reconcile data to the

financial systems accurately.

13. Provide where relevant exceptions and insights to the business when analysing numbers,

trends, and patterns.

14. Implement the Finance & Accounting policies and procedures. Ensure that required

changes to the policies and procedures manual are highlighted and communicated to Direct

Manager.

15. Ensure compliance with relevant internal controls within the Finance and Accounting

function and any deviation or non-compliance is communicated to the relevant Finance

personnel for rectification and/ or appropriate action.

16. Provide recommendations on new subordinate hires and ensure the availability of all

resources required to perform assigned tasks and activities

17. Supervise subordinate staff, assign work activities, monitor performance and review

results

18. Act as a coach to subordinates, identify their training and career development,

recommend training courses and follow-up on their personnel records such as timesheets,

discipline, vacations, leaves and absenteeism

19. Perform other job-related duties as assigned

Qualifications:

Education & Professional Qualification: - -

Bachelor's Degree in Finance, Accounting or related field

Professional Qualifications like C.A., ACCA, CIMA etc. or equivalent is a must

Professional Experience: -

6-8 years of experience in Finance or Accounting or related business discipline. At least 2

years in Supervisory capacity -

Exposure to IFRS is preferable

Geographic Experience: -

Minimum 2 years working in Qatar

Computer Skills: - -

Professional and advanced knowledge of using MS Excel

Well versed in MS office applications and preferable knowledge in oracle fusion

Language Skills: -

Fluent in English

Market/Industry/Functional Knowledge: - - -

Possess a high degree of analytical skills

Good knowledge of contemporary theories and practices related to Finance

Good knowledge of Accounts Receivables processing systems and procedures