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Associate - Project Administration

Job Description - Associate - Project Administration

Description

  • 4+ years in administrative or operations coordination roles within tech, consulting, or project-driven environments.

  • Experience working in professional services firms or with staff augmentation environments is preferred.

  • High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and collaborative tools like MS Teams or SharePoint.

     



Responsibilities
  • Operational Support
    •    Act as the central point of contact for all administrative needs within the practice.
    •    Coordinate with HR to onboard new staff and manage resource logistics (e.g., workspace, access, compliance).
    •    Maintain updated resource rosters, assignment trackers, and leave plans.
    •    Track contracts start/end dates and ensure renewals or exits are managed in coordination with stakeholders.
    •    Support scheduling, logistics, and documentation for practice-wide meetings and reviews.

     

  • Project & Delivery Coordination
    •    Support practice leaders with data collection, project status tracking, and reporting.
    •    Liaise with PMO for task tracking, risk updates, and progress dashboards.
    •    Assist with creating and maintaining internal trackers (resources, projects, deliverables, etc.).
    •    Follow up on timesheets and documentation compliance with internal teams.

     

  • Client & Quality Interface
    •    Act as a connection for internal team and client admin communications.
    •    Ensure timely submission of project documentation, including DA forms, CVs, and status reports.


Qualifications
  • Educational Qualification:
  • Bachelor’s degree in Business Administration, Information Systems, or a related field.
  • Behavioral Skills:
  • Excellent organizational and multitasking abilities.
  • Strong communication skills in Arabic and English (spoken and written).
  • Familiarity with basic project coordination principles, timelines, and resource planning.
  • Discretion, professionalism, and the ability to handle sensitive data.
     


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