Bid & Proposal Coordinator

Overview:
A client is seeking a Bid & Proposal Coordinator to help manage the preparation of technical and commercial tender submissions. The role is ideal for someone with 2–4 years of relevant coordination experience who wants to build a career in bids and proposals.

Key Responsibilities

• Review tender and RFP requirements and create submission checklists.

• Coordinate required information and documents across technical, finance, commercial, and operations teams.

• Assist in developing professional technical and commercial proposals.

• Ensure all required documents, forms, and supporting materials are included.

• Track bid progress, deadlines, approvals, and submission status.

• Maintain organised records of tenders, templates, and previous submissions.

• Monitor tender portals for new opportunities.

• Coordinate responses to client clarifications and post-submission requirements.

• Support senior team members on major bids.

• Independently manage smaller tenders as capability develops.

Requirements

• Bachelor's degree in Business, Engineering, or a related discipline.

• 2–4 years of experience in tendering, bidding, proposals, contracts, or commercial coordination.

• Familiarity with RFP/RFQ and tender processes.

• Strong written English and professional communication skills.

• Highly organised, detail-oriented, and deadline-driven.

• Proficient in Microsoft Office, particularly Word and Excel.

• Able to work effectively across multiple departments.

• Experience in engineering, construction, infrastructure, technical services, or facilities management is preferred.

• GCC/Qatar market experience is a plus.